Personal Assistant Role | Carnegie Mellon University

East Wind Nannies • Oakland, PA

5d • $30 - $30 • Onsite

About The Position

This is a unique assistant position at Carnegie Mellon University, blending aspects of an Executive Assistant and a Personal Assistant. The role involves working directly alongside a university department head, providing comprehensive support throughout his workday. The position requires a candidate who is adaptable, professional, and caring, capable of managing administrative tasks as well as providing occasional hands-on personal assistance due to the department head's limited mobility. The ideal candidate will be a trusted right hand, able to anticipate needs, manage logistics, and maintain discretion. While not a medical caregiving role, comfort and kindness in assisting with personal needs are essential. The position also involves representing the department head on campus and supporting his office when he is traveling.

Requirements

• A high school diploma or equivalent
• Approximately at least 1–3 years of relevant work or life experience are preferred
• You'll need a valid driver's license, dependable transportation
• physical ability to safely provide hands-on mobility support
• A good sense of humor.
• The ability to jump in without being asked.
• The belief that caregiving is about people—not just tasks.
• Nanny must have a driver's license, vehicle, and a clean driving record
• Nanny MUST have previous nanny experience for a minimum of 2 years.

Nice To Haves

• Previous caregiving or personal-assistance experience could certainly be helpful, but we're equally interested in candidates from administrative support, education, hospitality, social work, household management, or other people-centered roles.

Responsibilities

• Work alongside and provide day-to-day support to a Carnegie Mellon University department head.
• Accompany him between meetings, events, offices, and other locations across campus.
• Help make transitions throughout his day easier, including carrying belongings, laptops, documents, and meeting materials and helping him get settled where he needs to be.
• Retrieve meals, drinks, materials, or other items as needed throughout the workday.
• Maintain your own workspace outside his office and remain available when he needs assistance.
• Partner with his Executive Assistant and provide additional support to the department head's office.
• Assist with documents, meeting materials, standard office equipment, and basic computer-related tasks.
• Provide occasional hands-on personal assistance related to his limited mobility.
• Interact professionally and warmly with faculty, staff, students, guests, and university partners.
• Serve as an on-campus representative and continue supporting the department head's office when he is traveling.
• Jump in with administrative, logistical, or practical support as the workday requires.

Benefits

• Full university employee benefits (health, vision, dental and retirement planning).
• 11 Paid holidays
• 1.42 days of PTO accrued per month
• Winter break: approximately Dec 24 - Jan 1.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED