Permitting, Compliance & Close-Out Manager
About The Position
Gilbane Development is an established affordable housing developer and owner-operator committed to preserving and improving homes for New Yorkers. Through the NYCHA Permanent Affordability Commitment Together (PACT) program under HUD’s Rental Assistance Demonstration (RAD), we deliver complex, occupied rehabilitation projects that modernize building systems, improve quality of life, and protect long-term affordability. Our teams are held to a high bar: safe execution, predictable outcomes, and respectful, transparent engagement with residents and public partners. As an affordable housing developer delivering NYCHA RAD/PACT rehabilitation in New York City, we rely on this role to drive the permitting strategy, resolve agency and building violations, and lead regulatory close-out across complex occupied renovation scopes. The Permitting, Compliance & Close-Out Manager protects the project schedule and financing by centralizing compliance risk management and close-out execution, especially where public funding and lender/authority milestones are conversion critical. Business Purpose Reduce schedule and financing risk by anticipating compliance constraints early and preventing late-stage agency surprises. Shorten the runway from construction completion to turnover by delivering complete inspections, sign offs, warranties, and close-out documentation. Protect ownership from regulatory exposure by maintaining real-time tracking, escalation, and resolution of violations and open items. Key Outcomes A clear, actively managed permit/approval roadmap aligned to the construction schedule and RAD/PACT milestones. A current, accurate violation log (DOB/HPD/ECB/FDNY, as applicable) with closure plans, deadlines, and proof of sign-off. Clean execution from Temporary Certificate of Occupancy (TCO) through Final Certificate of Occupancy (FCO), including all required inspections and agency sign offs. Close-out packages accepted by ownership and lenders with minimal resubmittals.
Requirements
- 7+ years of NYC permitting, compliance, and/or close-out experience.
- Strong working knowledge of DOB processes and NYC violation pathways.
- Highly detail-oriented with strong documentation and follow-through skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook); ability to manage logs, dashboards, and close-out trackers.
Nice To Haves
- Experience with affordable housing and/or public housing renovations is strongly preferred.
- Procore experience is a plus.
Responsibilities
- Coordinate closely with the General Contractor, architects, engineers, and specialty consultants to support inspections, corrective work, and regulatory sign offs required for project completion.
- Serve as the primary liaison between construction teams and regulatory agencies, ensuring work required to resolve violations and obtain final approvals is completed and documented.
- Review design deliverables for permitting readiness and constructability of code-driven scope.
- Coordinate submissions, plan exam responses, and approvals with DOB and other authorities having jurisdiction.
- Identify and escalate regulatory risks that could impact project delivery, occupancy, or financial close-out, working with project leadership to implement mitigation strategies.
- Align permitting milestones and regulatory approvals with the construction master schedule to support project completion and conversion timelines.
- Track and manage DOB violations, HPD issues, and other regulatory matters, coordinating corrective actions required for agency close-out.
- Oversee compliance with DOB, HPD, NYCHA, and other applicable agency requirements associated with RAD/PACT projects.
- Manage dashboards and documentation that demonstrate progress, sign offs, and closure status for ownership and lenders.
- Coordinate consultants, expediters, contractors, and internal teams to secure corrective work, inspections, and sign offs.
- Lead the path from TCO to FCO, where applicable, and manage all prerequisites and dependencies.
- Evaluate and develop resolution strategies for legacy violations inherited from NYCHA operations, ensuring compliance and regulatory clearance prior to project close-out
- Track inspections, sign offs, warranties, and turnover documentation; ensure completeness and auditability.
- Ensure compliance with ownership and lender close-out requirements, including standardized turnover binders and digital close-out records.
- Maintain comprehensive permitting, compliance, and close-out documentation to support final agency approvals and project conversion requirements
- Maintain compliance dashboards and concise executive summaries suitable for weekly owner, lender, and OAC updates.
- Interface directly with authorities having jurisdiction, managing escalation paths when agency timelines threaten milestones.
- Provide documentation support for conversion-related milestones by keeping approvals, sign offs, and close-out records organized and accessible (audit-ready).
Benefits
- Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan.
- We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
Number of Employees
501-1,000 employees
