Permit Specialist I

EKN Engineering•Irvine, CA

2d•Onsite

About The Position

At EKN Engineering, we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach, combined with data-driven strategies, to improve overall compliance, risk management, and design accuracy tailored to the specific needs of each client. With decades of experience in engineering, our team of over 160 professionals in Irvine, California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation. We are looking for an experienced and enthusiastic Permit Specialist to join our Permits and Compliance Department. The ideal candidate is proactive, detail-oriented and is comfortable with professional client communication both via email and virtual meetings. This person would manage day-to-day communication with clients, ensuring smooth collaboration, timely updates, and high levels of client satisfaction. You will be expected to enter accurate and timely data into both internal and shared platforms. We are seeking an organized and motivated individual who is comfortable in a fast-paced environment. A successful candidate will have excellent organizational skills, strong communication, be able to multitask, and possess a strong work ethic.

Requirements

Proficiency with Microsoft Office
Excellent verbal and written communication skills
Ability to work with minimal supervision
Strong attention to detail and accuracy
Comfortable working in a fast-paced environment
Ability to manage time, tasks, and deadlines effectively
Basic critical thinking skills

Nice To Haves

Reading and analysis of construction drawings and ability to discuss with clients to understand the scope of work for each permit.

Responsibilities

Communicate regularly with clients via email, phone and virtual meetings.
Schedule and coordinate meetings as needed. Take meeting notes and action items.
Help manage expectations by clearly communicating timelines, changes or delays.
Manage reporting and project tracking utilizing Microsoft Excel.
Analytical thinking and a proactive attitude.
Ability to multitask, prioritize and stay calm under pressure.
Reading and analysis of construction drawings and ability to discuss with clients to understand the scope of work for each permit.
Coordinate and communicate permit expectations with internal and external teams
Assisting with other administrative tasks as needed.