Permit Coordinator

Hermanson Company•Kent, WA

2d•$60,000 - $80,000•Hybrid

About The Position

Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led full service mechanical construction, design and maintenance provider playing a significant role in the U.S. national construction industry. By design, Hermanson is a special place to work. Our belief is that people do business with people they like. In keeping with that belief, we strive to hire and retain highly motivated people who are professional, ethically unwavering, and unrelenting in delivering quality results. We are focused on providing a workplace where high performance individuals come together to build dedicated teams driven to accomplish great things for our customers. People love working at Hermanson, because we all share the same Core Values: Clients First – Caring, win-win, value, quality and service attitude, Family Matters - Safety, wellness, stability, enjoyment and balance, Character Matters – Integrity, accountability, passionate, and caring, Team - Trust, honesty, respect, reliable and inclusive, Appreciate – Each other, our successes, and enjoy the journey, Learn, Grow, Innovate – Challenge the status quo and always compete. This position owns the timely and accurate completion, organizing and submitting of Mechanical and Plumbing permits. This person will support the Project Managers and the Salespeople to ensure that the proper documentation and procedures are followed. Responsibilities including but not limited to customer service, general clerical duties, most permits can be done online but must be willing to commute inside of King, Pierce, Thurston, and Snohomish counties. Additionally, this role will also support the project management and field leadership groups with badging facilitation when required for construction projects.

Requirements

At least 3 years’ progressive experience in performing duties and responsibilities like those mentioned above.
Strong motivational fit for mechanical systems, design, and construction.
Strong written and verbal communication skills.
Able to demonstrate strong organization skills.
Good computer skills, including MS Office Suite and being able to navigate databases, enterprise systems and online content with ease.
Experience in a fast-paced business environment is preferred.
Knows or will be able to quickly learn Hermanson Companies’ process and procedures.
Adept at handling objections and welcoming the teams/ Clients’ concerns to better understand what is needed to support them.
High school degree/GED, with additional education being desirable.
Positive attitude
Supportive
Motivated
Team player
Good listener
Eager to learn
Organized

Responsibilities

Manage and oversee the mechanical permit application approval process, issuance of permits, plan submittals, plan processing, and the payment process.
Research permit-related questions and serve as Hermanson’s primary contact with those Permit Offices.
Create and maintain working relationships with City Permit Offices to facilitate communication between those offices and Hermanson employees to solve permit-related issues.
Travel to jurisdictions within the greater Puget Sound region for permit processing (mileage is reimbursed).
Travel to project sites within the great Puget Sound region for permit drop-off, if project deadlines and team capacity require (mileage is reimbursed).
Coordinate the delivery to field and or Project Managers.
Identify and recommend opportunities for improving efficiency as well as refining processes and procedures.
Assist in ensuring timely processing of plans, permits, and applications.
Manage and coordinate the routing and tracking of permits.
Send necessary updates to the team regarding the status of permits, including extension and renewal deadlines.
Work closely with the cities to understand both input and approval lead times.
Review and approve proposed street addresses for planned construction projects.
Manage all credit card payment receipts to ensure posting to the correct job in a timely manner.
Update job folders with pertinent permit information.
Maintain the permit log and Permit SharePoint page with application pending, upcoming and issued permits.
Complete permit-related printing requests.
Submit badge applications on behalf of our field and office personnel when requested.
Track the status of submitted badge applications and follow-up as needed.
Work closely with the badging facilitators and the different locations to understand requirements to maintain an efficient badging flow.
Coordinate with HR to facilitate background checks associated with the badging process.
Work with other Project Coordinators to assist with their duties if workload requires that you do so.

Benefits

Competitive pay with bonus opportunities
Medical, prescription, dental & vision coverage with zero to low weekly premiums
401(k) with discretionary company match
Generous paid time off (vacation, sick time, and paid holidays)
Disability income protection
Life insurance for employees and eligible dependents
Optional added protection with critical illness and accident plans
Career growth & development opportunities
In-house training programs
Certificate & tuition reimbursement
Wellness program
Employee Assistance Program (EAP)