Permit Coordinator

Live Events • Jaffrey, NH

23d • Onsite

About The Position

The Permit Coordinator is responsible for conducting the administrative work to secure the necessary permissions from local and federal Authorities Having Jurisdiction (AHJs) in order to legally perform fireworks and special effects at live events. This individual contributor works with other members of the Sales and Production Team to ensure that company goals regarding permitting are met.

Requirements

• High attention to detail while managing multiple urgent permitting projects simultaneously.
• Excellent computer skills, including Google Workspace, Monday.com, Adobe, and internet-based CRM/accounting platforms (NetSuite preferred).
• Proven ability to work collaboratively and at a faster than normal pace.
• Ability to quickly identify and solve problems, workflow issues, and roadblocks in the permitting process.
• Excellent written and verbal communication skills.
• Strong organizational ability while following both written and verbal instructions of supervisors.
• Ability to follow safety protocols.

Nice To Haves

• Prior experience in licensing or permitting for live events.
• Experience working with federal, state, and local permitting authorities.
• Knowledge of federal, state, and local regulations for the safe storage and use of pyrotechnics and special effects.
• Working knowledge of the proper and safe operation of special effects and pyro equipment (preferred but will train).

Responsibilities

• Ensure all necessary permits and permissions are obtained in a timely manner to guarantee the successful completion of required approvals and documentation per deadline/plan.
• Complete permit applications, create standardized AHJ packets per company standards, and generate Certificates of Insurance (COI).
• Liaise directly with AHJs, local license holders, and federal agencies to secure approvals, including handling Federal filings such as the FAA.
• Practice proactive problem-solving and early roadblock identification to prevent delays in the permitting process.
• Ensure up-to-date AHJ and Venue data is accurately captured in NetSuite (ERP).
• Work directly with internal and external contacts to ensure permitting information is current, establishing clear lines of communication for continuous process improvement.
• Provide operational and permitting assistance to other company regions as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed