Permit Coordinator

Smith Douglas Homes•Dallas, TX

About The Position

Our Permit Coordinator role suits you perfectly as you will be responsible for ensuring building permit documents are completed and submitted on a timely and accurate basis. It will provide you the opportunity to accentuate your well-honed office administrative skills, your ability to bring organization to anything, your keen attention to detail, a sense of urgency, and proficiency at following up. In addition, you will enjoy using your natural people skills to cultivate and maintain trusted business relationships with our trades, construction team and local municipalities. You’ll be an essential part of our team, working behind the scenes to ensure our operations are humming and running smoothly. You’ll report directly to the head of Operations while working closely with the office staff as a valued team member. You’ll delight in the privilege of assisting families towards finding an affordable home of enduring value. Our mission at Smith Douglas Homes is to enhance the quality of people’s lives. What an honor it will be to play such a huge part in living our mission!

Requirements

Minimum High School diploma
Minimum of 2 years of office, land, sales, construction, and/or legal related administrative experience.
Office equipment skills.
Microsoft Office, Microsoft Excel, Power Point, Adobe, AI, and Internet
Excellent written & oral communication skills
Detail oriented
Ability to present
Professional appearance and attitude
Ability to prioritize multiple tasks
Excellent organizational skills
Effective problem-solving skills
Great follow-up and follow-through skills
Sensitive to deadline & time restraints

Nice To Haves

Spanish language skills helpful.

Responsibilities

Initiate house start once house is accepted into SMART (proprietary software) and lot estimate is complete.
Verify garage side (left or right) within lot matrix and SMART.
Request HLP from surveyor based on lot info from SMART.
Assemble house plans with options mark ups from data from contracts on pre-sales.
Create PDF document on-line for construction and file.
Track receipt of HLPs from surveyor (within 5 days) and then obtain Construction Manager approval. Once approved, log info into SMART and file in appropriate folder(s).
Check Plot plan on lots and received by surveyor to ensure proper fit within set backs and impervious requirements.
Prepare and submit permit application to municipalities.
Track permit statuses and maintain accurate records.
Follow-up with the city offices to ensure timely approvals.
Ensure required permits (including mechanical permits) are submitted and tracked.
Make payments for all permit-related fees.
Coordinate trade registration for new communities.
Assist in plan reviews for permits and follow ups.
Organize and maintain all permit-related documentation.
Monitors HOA documents and payment (CCR’s, Rules and Regulations, Design Guidelines, etc.)
Update trade license information as necessary
Request and print permit checks
Deliver to proper municipality
Follow through with permit application process with municipality until permit is received
Be willing to drive to deliver/ pickup zoning & building permits/water/sewer
Enter permit information into SMART (proprietary software) system with permit # and date of receipt.
Scan permits and file in public folders and office, update SharePoint.
Print plans and HLPs to create starts package.
Put packages together with plans, permit info, HLPs, warranty info, and other information.
Administrative support of Production and Permitting Director as needed.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment ; evaluating new equipment and techniques.
Assist with data entry, document organization, and file management.
Prepare and organize paperwork for new projects.
Maintain confidentiality of company and customer information.
Support team operations with additional administrative tasks as needed.
Assist with production-related set-up, approvals and pre-construction requirements.
Assist in entering and managing purchase orders (POs and VPOs) in SMART as directed.
Build relationships with the Builders and Trade Partners.
Assist with maintaining schedules as needed.
Well versed in construction processes and terminology.
Coordinate with internal teams to ensure timelines are met.
Help ensure required items are completed before construction starts.
Manage distribution lists and internal documentation.