Permit Coordinator

Trilon Group•Sanford, FL

21d•$26 - $32•Onsite

About The Position

CPH is a multi-disciplinary Engineering and Architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. CPH is actively seeking a skilled Permit Coordinator to join our multidisciplinary team in Sanford, FL! CPH is seeking a talented professional who understands the value of both sense of urgency and quality in all work duties to ensure our client’s needs are met. This individual must be an excellent communicator with a strong ability to seamlessly work cross-functionally in a multidisciplinary environment. It is imperative that this individual exercise not only strong and effective communication, but also exceptional time management with a keen ability to proactively be resourceful in all situations. This role is best suited for an individual who is curious minded in a productive yet mindful way to evaluate and check quality of all items, asking all essential questions to cover all routine checks and balances. This role is key to our success in delivering excellence to our clients.

Requirements

Strong knowledge of permitting processes, land development, zoning regulations, and environmental compliance.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and permitting software such as Accela, ePermits, or similar platforms.
Detail oriented, quality conscious, reliable and self-motivated.
Ability to work effectively with government agencies, clients, and internal teams.
Excellent oral, written and organizational skills.
Analytical mindset with the ability to research, interpret, and apply regulatory requirements.
Bachelor’s degree in Construction Management, Business Administration, Engineering, Architecture, or a related field or equivalent experience preferred.
Experience in permitting and project coordination, preferably within the AEC industry or professional services environment.
Experience with financial tracking, contracts, and multi-disciplinary project coordination.

Nice To Haves

Well versed in Florida jurisdiction as well as working with a multitude of online tools related to the city and various municipalities.
Strong experience level with industry terminology and working with various portal systems in daily function of this position.
Prior experience working with municipal code and knowledge as well as familiarity with building/zoning department knowledge.

Responsibilities

Researching AHJ requirements for permits, plan reviews, inspections, fees, timelines, and submittal formats.
Contacting municipalities, counties, fire departments, utilities, and other agencies to confirm project-specific requirements.
Preparing, organizing, and submitting permit packages.
Tracking permit status, comments, revisions, approvals, expirations, and inspection requirements.
Coordinating with engineering, design, construction, and client teams to resolve AHJ issues.
Maintaining permit trackers, jurisdiction databases, documentation, and project records.
Identifying risks early, such as zoning restrictions, special reviews, long lead times, utility requirements, or missing documentation.
Ensuring that project teams understand what is required before permit submittal.
Prepare, submit, track, and manage permit applications for land development, zoning, construction, and environmental approvals.
Coordinate with local, state, and federal agencies to ensure compliance with permitting regulations.
Monitor permit requirements and timelines to ensure approvals are obtained within project schedules.
Maintain a database of permit applications, approvals, and expirations to track compliance status.
Research and interpret local and national permitting codes, land use regulations, and building ordinances.
Ensure that all permitting documentation is accurate, complete, and aligned with regulatory standards.
Conduct research on zoning laws, environmental regulations, and permitting processes in various jurisdictions.
Stay updated on changes in building codes, land use policies, and industry best practices.
Analyze and summarize regulatory requirements for internal teams to support project planning and decision-making.
Assist in evaluating project feasibility based on regulatory constraints and potential permitting challenges.
Work closely with project managers, engineers, architects, and clients to align permitting strategies with project goals.
Serve as the primary liaison between the company, regulatory agencies, and stakeholders regarding permit applications.
Assist in the preparation of public hearing materials, presentations, and community outreach efforts as needed.
Track and coordinate permit-related communication, including bid questions, Requests for Information (RFIs), and responses from agencies.
Facilitate project clearances and assist with closeout documentation upon permit approvals.
Maintain accurate records of all permit-related activities and ensure documentation is accessible for audit purposes.
Assist in compiling technical reports, environmental assessments, and compliance checklists.
Generate periodic reports summarizing permitting status, upcoming deadlines, and potential roadblocks.
Develop and improve internal permitting procedures to enhance efficiency and compliance.
Identify opportunities to streamline the permitting process and enhance interdepartmental coordination.
Recommend best practices for permitting efficiency, compliance tracking, and regulatory adherence.
Provide training and guidance to internal teams on permitting requirements and processes.