Permit Coordinator

A. J. Perri Plumbing, Heating, Cooling•Red Bank, NJ

32d•Onsite

About The Position

AJ Perri Heating & Cooling, providing HVAC services to New Jersey for over 50 years. We are seeking a Permit Coordinator to process all permits required for installation jobs. Will also serve as a backup install coordinator.

Requirements

High School diploma or general education degree (GED) is required.
3-5 years of administrative assistant experience required.
Permit application and process experience highly desirable.
Strong computer skills required, specifically MicroSoft Excel and Word.
Ability to work in a fast paced environment
Strong attention to detail required
Excellent follow up and time management skills required
Effective communication skills, both written and oral, and organizational skills required

Nice To Haves

Some college desired

Responsibilities

Receive all incoming job folders and file any/all necessary permits
Receive all incoming calls from external customers and other departments regarding the permit process
Provide information to Install Manager regarding proper information received for permit process
Nurture and maintain positive relationships with Township personnel
Prepare and process necessary payments for P.O.’s for permits
Work with office staff to expedite “emergency” situations
Provide Installation Manager with status to completion at the end of each business day
Enter all information into Successware to reflect status of permits
Work with other departments to ensure permit process is maintained (plumbing & service)
Work with Rebate Coordinator and Inspection/Job Costing positions to ensure flow of job folders
Direct customer calls to appropriate internal personnel as needed
Assist Rebate Coordinator and Installation Coordinators as needed
Other duties as assigned