Permit Clerk

Cameron County•San Benito, TX

About The Position

The Permit Clerk performs clerical work supporting assigned permit functions, including receiving documents, entering and verifying data in automated systems, processing transactions, identifying and correcting discrepancies, answering questions, and maintaining records. The role issues building permits and certificates of occupancy and assists with permit applications. It also supports department communications, financial transactions, records management, inventory, purchasing, and customer service. The position is subject to a six-month probationary period before Civil Service eligibility, and applicants must take a Civil Service Clerical Exam.

Requirements

High school diploma or GED, supplemented by one year of experience performing clerical and/or administrative support work, or an equivalent combination of education, training, and experience.
Valid Texas driver's license.
Must submit to a Civil Service Clerical Exam.

Responsibilities

Answer telephone calls, take messages, draft correspondence and memoranda for the supervisor, and transmit information to county departments.
Issue building permits and certificates of occupancy and assist with preparing applications.
Schedule and organize events or meetings, send invitations, make follow-up calls, and perform assigned projects, research, and analysis.
Balance cash receipts and deposit slips; calculate, post, and enter data into the financial management system; review reports; verify data accuracy; correct discrepancies; and submit transactions for processing.
Create and implement forms to simplify administrative operations; respond to phone calls and emails, scan and send documents, and relay messages.
Receive and process department documents, mail, and materials; review documents for completeness and accuracy; and match related documents, permits, invoices, payments, and account records.
Run, copy, and distribute reports; maintain automated and manual records and files; and perform record-retention tasks according to County policy.
Maintain assigned inventory, prepare purchase orders for supplies, equipment, and materials, receive and distribute shipments, and review and forward items for payment.
Provide information and assistance to employees, managers, vendors, citizens, local businesses, and other interested parties regarding permit functions.
Serve as a liaison among supervisors, vendors, and other departments; explain policies and procedures.
Prepare department documents that may require researching, compiling, analyzing, retrieving, or summarizing data.
Perform other related duties as required.