Permit Clerk

City of Chattanooga•Chattanooga, TN

8d•$18 - $21•Onsite

About The Position

Incumbents in this classification are responsible for evaluating, issuing, processing, and maintaining all electrical, gas, plumbing, and mechanical (HVAC), permits; evaluation, verification of credentials, issuance, renewal, and maintenance of electrical, mechanical, gas, and plumbing licenses of varying skill and credential levels. The Permit Clerk is a stand-alone position.

Requirements

Associates Degree, and one year of directly related experience.
Knowledge of (this is just as citizen facing as any other position in the office) modern office etiquette; modern office equipment; basic mathematical concepts; and, modern office procedures.
Skills in: office professionalism; using a computer and related software applications; keyboarding; performing basic mathematical calculations; preparing routine reports; operating modern office equipment; oral and written communication and, communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to effectively exchange or convey information and to receive work direction.
Positions in this class typically require: reaching, fingering, grasping, talking, hearing, seeing and repetitive motions keyboarding.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Responsibilities

Receives, reviews, and processes a variety of applications for permitting and licensing.
Performs a variety of administrative activities in support of departmental operations, which may include: responding to requests for information; explaining processes by phone or in person; taking phone calls about our permits and licenses, assisting citizens with: IT guidance, supplying contact information for inspectors, accepting paper plans, accepting payments, assessing and processing permits and licensing; coordinating the review of applications with internal departments; scheduling pre-submittal meetings and/or, performing other related activities.
Assesses licensure and skill according to City of Chattanooga local ordinances and State of TN statutes to process permitting and licensing, billings.
Evaluates and verifies contractor licenses according to state guidelines and local ordinances.
Enters and maintains a variety of information related to permitting, inspection, construction plans and licensing activities in applicable databases, including licensed contractor information.
Prepares bank deposits, compiles financial reports and spreadsheets, reconciles applicable accounts, creates receivable transactions and maintains related files.
Coordination with CDOT to assess street cut and utility street cut permits. (This is only done by 2 of 5 employees under the same classification – should be separate titles)
Prepares and processes a variety of correspondence in support of departmental operations and activities.
Prepares and submits advertisements or notices for publication in the newspaper in accordance with applicable laws, codes, and ordinances.
Coordinates activities associated with applicable public and/or staff meetings, which includes: preparing meeting agendas, memorandums, and/or other related documents and materials; notifying individuals and groups of meeting dates and schedules; coordinating and preparing meeting rooms; transcribing and disseminating meeting minutes; preparing and updating meeting calendars; and/or, performing other related activities.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
Performs other duties as assigned.