Permit Administrative Clerk

Georgia Green Energy Services•Atlanta, GA

13d•Hybrid

About The Position

Join one of Georgia’s fastest-growing electrical contractors in the EV charging space. Georgia Green Energy Services (GGES) installs residential EV chargers every day across the state — and every one of those jobs requires a permit, inspection, and accurate administrative support. We’re hiring a highly organized, detail-driven Permit & Administration clerk to keep our service department running smoothly. If you’re someone who thrives on structure, loves checking things off a list, communicates well with customers, and can juggle dozens of moving parts without missing a detail — this role is for you.

Requirements

2+ years of administrative support experience (construction, permitting, or service industry preferred).
Exceptional attention to detail and follow-through — nothing slips by you.
Strong, confident communication skills on the phone and over email.
Ability to manage a large volume of permits, inspections, and customer interactions daily.
Comfortable navigating multiple systems, portals, and spreadsheets.
Highly organized, reliable, and calm under pressure.
A team player who takes ownership and solves problems proactively.

Nice To Haves

Experience with electrical or construction permits.
Familiarity with Georgia AHJs.
Experience supporting a service manager, dispatcher, or operations team.
Knowledge of FieldEdge, Microsoft 365, or similar systems.

Responsibilities

Permitting & AHJ Coordination Submit and track electrical permits for residential EV charger installations.
Research AHJ requirements (city/county), gather documents, prepare packets.
Follow up with permit offices to prevent delays and keep projects moving.
Maintain accurate permit logs and update job records in real time.
Inspection Scheduling Schedule electrical inspections as soon as jobs are completed.
Coordinate inspection dates with customers, technicians, and AHJs.
Track pass/fail results, schedule re-inspections if needed, and close out jobs accurately.
Customer Communication Provide friendly, professional updates on permit status, inspection timing, and next steps.
Communicate via phone, email, and virtual tools with clarity and confidence.
Set proper expectations around timelines and requirements.
Expense Tracking & Administrative Support Track permit fees and project-related expenses and assign them to the correct job.
Upload receipts, verify amounts, and support the finance team with documentation.
Maintain organized digital job files including permits, approvals, photos, and notes.
Support Service & Operations Enter job details and updates into internal systems (FieldEdge experience is a plus).
Ensure every job is admin-ready for billing and close-out.
Assist the Service Manager with daily administrative tasks to avoid scheduling or billing delays.