Administrative Clerk

Transdev•Phoenix, AZ

8h•$26 - $31•Onsite

About The Position

Our team has developed a robust culture of safety, professionalism and commitment to Diversity, Equity and inclusion (DEI). We expect all team members to champion Company standards of conduct and our inclusive culture. The Administrative Clerk is responsible for data entry and validation, supporting infrastructure including the set up of new markets, and creating invoices. Requires frequent use of discretion, attention to detail, and ability to maintain contract compliance. The position will be based at the TAS division’s office in Phoenix, AZ (Tempe), where we are trailblazing the roll out of Autonomous vehicle operations across the US. Benefits may vary depending on location policy. The below represents the standard Corporate Policy. Competitive compensation package of minimum $26.00 – Maximum $31.00 Benefits include: Vacation: minimum of one (1) week Sick days: 5 days Holidays: 6 days Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

Requirements

Must be 21 years of age or older
High School Diploma or GED required, college degree preferred in accounting, finance, etc
Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Hangouts, and Drive, including Sheets and Docs)
Well versed in technical operations and facilities management best practices
Detail-oriented with a high level of accuracy
Knowledge of basic financial principles
Experience coordinating outside vendors to perform major repairs and annual inspections.
Must have good attention to detail.
Adapt quickly to new and developing technology
Cross-functional verbal and written communication and issue escalation
Excellent written and verbal communication skills.
Excellent organizational and time-management skills.
Must be self-motivated and demonstrate good judgment in ambiguous environments.
Travel up to 30% of the time
All Transdev employees must satisfactorily complete a pre-employment drug screen and background check.
Safety Sensitive Positions will also be subject to a physical screening
Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program.
Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law.
Transdev will consider qualified applicants with criminal histories, consistent with legal requirements.
If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
If reasonable accommodation is needed to participate in the job application or interview process, please contact [email protected]
Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
Successfully pass a pre-employment drug screen.

Nice To Haves

Experience in Payroll is a plus

Responsibilities

Payroll Perform day to day payroll transactions, including verifying, entering, reclassing, computing, posting and reconciling payroll
Investigate timecards exceptions in coordination with local supervisory teams
Process Accounts Payable (AP) in compliance with financial policies and procedures
Perform Account Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices
Plays a key role in invoice creation for variable spend items
Facilities management and coordination
Management of TAS offices, break locations, and closed course partnerships
Cost analysis and forecasting
Onboarding and coordination of work from 3rd party vendors
Point of contact for TAS related facilities escalations
Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc.
Travel Program vendor/program/spend management
Trend analysis, PO creation/tracking, updated approval routing
TAS EE Corporate Credit Card and Ramp Card program management
Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding
Maintain Transdev’s high standard of safety
Work collaboratively with stakeholders on operational budgets
Adhere to and ensure all company policies are followed
Collaborate with other departments to facilitate effective communication and workflow
Perform additional duties and responsibilities as needed and/or assigned