Permit Administrator

Homestead, City of•City of Homestead, FL

4d•Onsite

About The Position

The Permit Administrator performs administrative, customer service, and permit coordination duties for the Public Works Department, serving as the primary point of contact for permit intake, processing, and tracking. The position supports departmental functions related to engineering, water and wastewater utilities, stormwater, treatment facilities, meter services, and other Public Works operations. The position receives permit applications, reviews submissions for administrative completeness, routes plans and documents for review, compiles comments, coordinates inspections, tracks permit activity, and maintains accurate records. Technical reviews, engineering determinations, inspections, and final approvals are completed by the appropriate authorized staff. The position also supports daily departmental operations; including but not limited to, correspondence, reporting, records management, contracts, purchasing, and budget-related documentation.

Requirements

Must possess a high school diploma or equivalent.
Must possess one (1) to two (2) years of administrative, customer service, permit processing, records management, or related experience.
Must be able to review documents for completeness, maintain accurate records, follow written and verbal instructions, and manage multiple assignments and deadlines.
Must possess effective written, verbal, organizational, and customer service skills.
Must be proficient in Microsoft Word, Excel, data entry, electronic records, and other applicable software.
Must possess a valid Florida driver’s license with a clean driving record.
Must pass a background screening process.
The employee must successfully pass a background screening process and comply with the City’s Drug-Free Workplace policy.
The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

Nice To Haves

An associate degree in Public Administration, Business Administration, Office Administration, Construction Management, Engineering Technology, Planning, Records Management, or a related field is preferred.
Experience in municipal government, construction, permitting, inspections, engineering, utilities, Public Works, Building, or Planning and Zoning is preferred.
Possess an ICC Permit Technician Certification or demonstrate the ability to obtain the certification within one (1) year of hire.
Working knowledge of municipal permitting, inspection, construction, utility, or development review processes is preferred.
Experience working with Adobe PDF documents is preferred.

Responsibilities

Receives and reviews permit applications for completeness, accuracy, required documentation, and applicable submittal requirements.
Routes permit applications, plans, and supporting documents to Public Works divisions, City departments, inspectors, and reviewing agencies.
Coordinates Public Works reviews associated with development review, building permits, water and sewer approvals, utility connections, and right-of-way permits.
Compiles and communicates review comments, application requirements, permit status, and next steps to applicants and appropriate parties.
Tracks permits through review, approval, inspection, renewal, expiration, and final closeout.
Coordinates inspections and follows up on outstanding documents, corrections, comments, and other pending items.
Maintains accurate permit records, plans, logs, correspondence, databases, and electronic files.
Calculates and collects applicable fees, deposits, bonds, and other permit-related charges in accordance with established procedures.
Provides customer service to applicants, contractors, utility companies, inspectors, City staff, and the general public.
Prepares correspondence, reports, notices, forms, spreadsheets, and other departmental documentation.
Coordinates administrative functions related to payroll, timekeeping, contracts, purchasing, invoices, budgets, and departmental records.
Conducts research and gathers information related to permits, projects, departmental operations, and public inquiries.
Assists engineering, utilities, operations, and other Public Works staff as needed.
Performs other job-related duties and tasks as assigned.