Performing Arts Administrative Assistant
Colorado Mesa University•Grand Junction, CO
•Onsite
About The Position
The Performing Arts Administrative Assistant assists the Academic Department Heads of Music and Theatre Arts in supporting the mission and culture of the University and the departments by serving as the point of contact for scheduling, building management, onboarding new employees, and office functionality. This position works with faculty, students, staff, and external clients to ensure room access and availability as the building manager for Moss Performing Arts Center, supervises student employees, submits facility maintenance requests, and oversees office supplies and functionality.
Requirements
- Bachelor’s degree
- Demonstrated experience with Microsoft Office, Microsoft Outlook, and SaaS software
- Strong communication and organizational skills
- Ability to manage and complete tasks with multiple steps and constituents
- Self-motivated
- Ability to adapt to process changes and troubleshoot problems
- Ability to supervise student staff
- Experience working with students from diverse backgrounds
- Demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Responsibilities
- Assist the Academic Department Heads of Music and Theatre
- Serve as building manager for Moss Performing Arts Center
- Schedule rooms for departmental functions, coordinate with university scheduling for external clients, and coordinate with Box Office Manager and Academic Department Heads regarding performance scheduling
- Ensure access throughout Moss Performing Arts Center and Maverick Stampede Storage Building via keys and cards for all faculty, students, staff, and external constituents, as well as coordinate access for performing arts constituents at Asteria Theatre.
- Submit work orders for maintenance requests
- Onboard and supervise student employees
- Facilitate onboarding of new faculty, including office signage, mailbox, copy codes, name badge, business cards, and key/electronic access, and coordinate with Performing Arts Enrollment Manager regarding advisor assignments
- Distribute course evaluations to faculty
- Maintain stock of and order office supplies
- Record departmental meeting minutes
- Assist with copy and print troubleshooting
- Assist with Rental Performance Contracts and return scripts
- Assist with mailings
Benefits
- Excellent health and retirement benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
