Performance Librarian

Colburn School•Los Angeles, CA

49d•$30 - $32•Onsite

About The Position

Under general supervision, the Performance Librarian is responsible for providing performance library services across the units of the institution, including the Conservatory, Music Academy, Community School of Performing Arts and the Trudl Zipper Dance Institute. The Performance Librarian also serves as the Librarian for the Colburn Orchestra.

Requirements

Degree in music or equivalent, and substantial orchestral performance experience.
Comprehensive knowledge of music history, theory, orchestration, orchestral repertoire and performance practice traditions, music publishing, licensing and current copyright law.
Minimum of 3 years of relevant work experience as a music librarian, ensemble manager, or other arts administration.
Excellent communication and interpersonal skills.
Experience with the management of music performance materials and electronic information resources.
Bibliographic/musical knowledge of European languages.
Familiarity with office software (Microsoft Office suite) including word processing, spreadsheet, database, and Internet applications, as well as music notation and orchestra management software (ArtsVision preferred).
Position requires the ability to work evenings and weekends.

Nice To Haves

ArtsVision preferred

Responsibilities

Functions as the performance librarian for the Colburn School - institution wide, with ensembles including the Colburn Orchestra, Contemporary Ensemble, Baroque Ensemble, Colburn Chamber Players, Academy Virtuosi, CSPA orchestras, Concert Band, Wind Ensemble, and for TDZI as needed. Is responsible for preparing performance materials for all rehearsals and performances as well as Conducting program auditions and masterclasses.
Works with Colburn Music Directors, Ensemble Directors, Artistic Staff and visiting conductors, to research, negotiate and procure (via purchase, rental, commission, or lending), prepare, and distribute all performance material. Ensures that all music is available for distribution at least 2 weeks prior to the first rehearsal.
Prepares materials including conducting scholarly research and securing performing and licensing rights, checking all incoming and outgoing sets of music for quality and completeness. Maintains accurate shipping records. Ensures prompt return of rented or borrowed materials in adherence to publisher agreements and marking individual parts for performance, editing, proofreading, and fixing page turns.
Works with the Manager of Performance Activities to facilitate music distribution to students, contracted and substitute players, including mailing, scanning, creation of practice parts, and uploading parts to secure web portal. Communicates all instrumentation and personnel needs, as well as auxiliary instrumentation and doubling needs.
Colburn Orchestra Librarian: Arrives one hour prior to services for rehearsals and performances and distributes and collects all music at concerts and rehearsals; assists conductor and musicians with needs relating to printed music. Ensures that folders are placed on the stands 30-45 minutes prior to the start of the service. Sets and changes scores in accordance with the conductor’s needs. Follows up at every rehearsal with the conductor and principal players for any bowing changes or other needs. Ensures that music trunks are appropriately packed for run-out venues. Communicates music transportation needs with Production.
Additionally supports other large ensemble performances, including attending dress rehearsals and concerts to ensure appropriate handling of music materials.
Manages preparation of Conservatory, Academy, and CSPA placement audition materials.
Hires, trains and supervises student workers to assist with librarian functions and music preparation.
Library Management including cataloging and filing music purchased for the library, maintain and improve accuracy of collection database and performance records. Regularly assesses and maintains/repairs the orchestra’s collection of scores, parts, and folders in line with archival standards. Evaluates and estimates the long-term acquisition needs of the institution and tracks all borrowed materials from the library including scores, individual parts, and full sets.
Prepares the annual music and library supply budget including all costs and fees for music acquisition, equipment and supplies. Provides projected expense figures for all planned repertoire.
Is responsible for all matters related to copyright compliance/permissions for the Colburn School and any related correspondence with music licensing agencies (e.g., ASCAP, BMI, SESAC, etc.). This also includes regular reporting of information/programs to the music licensing agencies as required and copyright issues related to music streaming.
Administers musical elements of Colburn’s database (TBD). Ensures that all repertoire, library acquisitions, instrumentation details, performance history, and other special needs are accurately noted and input. Highlights any unusual requirements proactively to Production and Ensemble Manager/Coordinator.
Performs other related duties as assigned.