Per Diem-Receptionist

NYU Langone Health • Riverhead, NY

5h • Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

In this role, the successful candidate will be responsible for providing front desk/reception support for a department or unit. Answers and carefully screens phone calls; triages messages to appropriate staff members. Greets, directs and checks-in all visitors (i.e., general public, vendors, etc.), responds to routine and non-routine inquiries, and assists with basic administrative support to facilitate the workflow as needed.

Requirements

• High School Diploma or the equivalent.
• One Year of Receptionist experience in an office setting or equivalent combination of education and experience.
• Effective oral, written, communication and interpersonal skills.
• Excellent organizational skills.
• Knowledge of standard office practices.
• Ability to handle a high volume of telephone calls.
• Strong telephone and customer service skills.
• Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.
• Knowledge of Microsoft Office - ability to perform basic tasks using the Microsoft Office Word and Excel.
• Ability to simultaneously manage multiple tasks.
• Able to follow assignments through to completion.
• Exhibits initiative in problem solving and trouble shooting.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Associate's Degree in related field preferred

Responsibilities

• Provides information and assistance to clients and customers and answers inquiries for the general public. Answers routine and non-routine telephone calls, takes detailed messages, responds to inquiries and routes calls to appropriate parties. Refers calls, issues and questions not covered by specific instructions to supervisor. Meets, greets and direct visitors to appropriate parties. Announces individuals and direct them to the proper location.
• Performs other duties as assigned.
• Maintains office filing and storage systems by Sorting, recording and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials.
• Receives sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.
• Provides basic administrative support to the department. Prepares routine and non-routine letters, memorandum, correspondence and other documents. Manages and coordinates supervisors calendar. Makes scheduling arrangements. Sets up and coordinates meetings and conferences. Performs data-entry and supports staff with overflow work as needed.

Benefits

• financial security benefits
• a generous time-off program
• employee resources groups for peer support
• holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED