People Team Specialist

PitchBook Data•New York, NY

1d•$80,000 - $95,000•Onsite

About The Position

The People Team Specialist provides operational, administrative, and program support across employee engagement, talent acquisition, onboarding, and employee lifecycle activities within the New York office. Working closely with the broader People Team, this role helps execute People Team programs, processes, and employee experiences. The Specialist coordinates activities and communications, supports recruiting and onboarding, administers local engagement initiatives, and facilitates day-to-day People Team operations. The ideal candidate is organized, detail-oriented, adaptable, and able to manage competing priorities while providing strong service to employees, candidates, and internal stakeholders. The role is expected to be performed in the office five days a week in a standard office setting. Employees use a PC and phone on an ongoing basis throughout the day. Limited corporate travel to remote offices or other business meetings and events may be required.

Requirements

At least 3 years of experience supporting human resources, talent acquisition, employee engagement, operations, workplace experience, or related business functions.
At least 1 year of experience working with HRIS and ATS systems.
Must be authorized to work in the United States without requiring visa sponsorship now or in the future.

Nice To Haves

Bachelor’s degree.
Experience handling sensitive and confidential information with discretion.
Professional experience using Microsoft Outlook, Word, and Excel.
Ability to use AI-enabled tools and technology effectively to improve productivity, quality, accuracy, or efficiency in day-to-day work.
Experience using project management software such as Asana or Airtable.
Ability to work independently and as a team member in a fast-paced environment, with demonstrated ability to juggle competing tasks and demands.
Strong organizational, communication, and customer service skills.
Demonstrated problem-solving ability and ownership in resolving issues.
Experience coordinating events, programs, or employee initiatives.
Experience supporting employees in a fast-paced or high-growth organization.

Responsibilities

Coordinate employee engagement programs, recognition initiatives, office events, volunteer activities, and culture-building experiences in collaboration with the Employee Engagement team.
Own local employee engagement communications calendars and messaging across channels such as the intranet, Slack, and Outlook.
Manage local engagement playbooks, standard operating procedures, and processes that may be replicated in other offices.
Research logistics, vendors, registrations, swag management, and related needs for employee events and programs.
Collect and organize employee feedback and program metrics to support continuous improvement.
Manage the local employee engagement budget.
Support administrative management of the company store.
Serve as a local partner to employee resource groups, office leaders, and Morningstar teams, helping them navigate resources, programming opportunities, and engagement processes.
Collaborate with the local Facilities team to execute events.
Manage end-to-end interview scheduling for phone screens, virtual and onsite interviews, and debrief sessions while meeting internal service-level agreements and performance metrics.
Coordinate interview logistics and communications with candidates, recruiters, and interview teams.
Work with recruiters and hiring teams to identify workflow gaps and implement improvements to coordination, efficiency, communication, and candidate experience.
Maintain applicant tracking system records and recruiting documentation in accordance with team practices and expectations.
Support recruiting events and employer-brand talent acquisition activities.
Partner with People Operations on employee lifecycle processes, programs, and local office initiatives.
Coordinate onboarding, offboarding, and related employee events and activities as needed.
Participate in delivering New Employee Orientation programming.
Assist with employee relations matters through documentation, meeting coordination, process administration, and follow-up as requested.
Assist with compliance activities, audits, policy administration, and documentation management.
Help maintain compliance with company policies, employment practices, and People Team processes.
Provide backup support to Facilities as needed, including front desk coverage.
Manage local People Team engagement and team-building experiences.
Participate in special projects, company initiatives, and other projects as assigned.
Support company vision and values by modeling and encouraging desired behaviors.