People Team Coordinator (Contract)

WPP PLC•New York, NY

45d•$35,000 - $75,000•Hybrid

About The Position

The People Team Coordinator will support the People team across onboarding, learning and development coordination, People operations, and employee experience. This role is ideal for a recent graduate seeking hands-on exposure to the full employee lifecycle, with a strong emphasis on scheduling, communications, process tracking, and cross-functional coordination. You'll help keep the People programs running smoothly by organizing details, maintaining trackers, sending communications, and escalating issues to the right partners. This is a hybrid role with the expectation that you are in the office at least 1-2 days a week. The role will initially be a 6-month contract with the opportunity of turning it into a full-time role.

Requirements

Currently pursuing or recently completed a degree in Human Resources, Business, Communications, Psychology, or related field
Strong organization and attention to detail; reliable follow-through on deadlines
Clear, professional written and verbal communication skills
Comfort with Microsoft Office (Word, Excel, PowerPoint) and Teams or similar tools; familiarity with HRIS, ticketing systems, survey tools, or intranet is a plus
Ability to handle confidential information with discretion
Proven ability to prioritize and manage multiple tasks in a fast-paced environment
Customer-service mindset and a collaborative working style

Nice To Haves

Familiarity with HRIS, ticketing systems, survey tools, or intranet is a plus

Responsibilities

Assist with new hire onboarding logistics, including: Coordinating IT tickets for equipment and systems access Preparing and sending new hire welcome emails Assembling individualized onboarding schedules with hiring teams Scheduling I-9 appointments and supporting E-Verify steps as needed
Support offboarding logistics by submitting/monitoring IT deactivation tickets and coordinating equipment return
Maintain and send manager reminders for 45-day, 90-day, and 6-month check-ins; track completion
Draft and send service anniversaries emails; maintain the anniversaries tracker
Assist with scheduling and logistics for employees returning from leave (calendar set-up, manager/IT coordination, access reinstatement)
Support standard employment verification requests by preparing letters, completing forms, and coordinating with payroll/HR as needed; escalate exceptions
Coordinate L&D scheduling: calendar invites, room/virtual logistics, materials, and attendee communications
Send post-session surveys and track participation/responses
Maintain L&D content on the intranet, ensuring schedules and resources are current
Assist with PO submission and tracking for L&D vendors; support invoice processing and basic contract coordination
Support Intern Program logistics: recruitment coordination (posting roles, scheduling interviews), onboarding support, training calendars, and communications
Update and maintain People pages on the intranet
Provide front-line People inbox support: route questions, share resources, and escalate to HR team members appropriately
Help maintain People trackers and shared files (onboarding, check-ins, leaves, POs, surveys)
Assist with "Speed Connections" or similar employee engagement/networking sessions: scheduling, invites, attendance tracking, and intranet updates
Submit, monitor, and escalate IT support tickets for new hires, role changes, and departures
Partner with Payroll, Benefits, and Operations on routine process steps and timelines
Keep stakeholders informed through timely reminders and status updates
Calendar and meeting scheduling for People events and recurring touchpoints
Light document preparation and data entry with attention to confidentiality
Assist with ad-hoc People projects as assigned