People Programs Specialist

Brain Co.•San Francisco, CA

About The Position

About Brain Co. Brain Co. is an Applied AI startup founded by Elad Gil and Jared Kushner, and backed by many of Silicon Valley’s leading builders — including Patrick Collison (CEO of Stripe), Andrej Karpathy (Cofounder of OpenAI), Mike Krieger (CPO of Anthropic), Kevin Weil (CPO of OpenAI), and Aravind Srinivas (CEO of Perplexity).We are building an AI platform and applications for the world’s most important institutions - delivering impact on real-world problems.Our progress so far Automated construction permitting for a sovereign government → 80% faster, unlocking $375M+ in value Optimized supply chains for a leading global energy company → 30% lower cost, 99% reliability, preventing $100M+ in losses Streamlined hospital patient care across national health systems → 40% better outcomes, 80% less admin work Raised a $55M Series A from top investors Built a team of 40+ AI experts from Tesla, Google DeepMind, NVIDIA, and Databricks At Brain Co., your work will be deployed in the real world, not stuck in research. We move fast, with more demand than we can serve, and are looking for exceptional people to take ownership from day one. About The Role Brain Co. is scaling rapidly across Engineering, GTM, and G&A. As headcount and hiring velocity increase, onboarding, compliance, and people systems must mature in parallel. This role combines operational excellence with strategic partnership, ensuring we scale with clarity, consistency, and strong leadership foundations. This is a builder role for someone who wants to shape People infrastructure while advising functional leaders.

Requirements

Have 5–7+ years of experience in People Operations in high and fast growth environments
Have deep familiarity with compliance, payroll coordination, and HR systems
Are highly organized and detail-oriented without losing sight of scalability
Are capable of building in structure and process from ambiguity to create clarity
Are very tech savvy / inclined
Enjoy answering questions on a broad range of people / employee related questions
Can operate with little direction
Know how to self-prioritize work
Can partner well with people across all backgrounds in a truly global company
Are passionate about building infrastructure and being deep in details
Take extreme ownership over outcomes
Can operate with discretion and sound judgment

Responsibilities

Drive Compliance & Risk Management Ensure completion of I-9s, background checks, and required documentation Partner with immigration counsel regularly Coordinate payroll setup and benefits administration Maintain documentation to ensure audit readiness
Build Scalable Systems & Processes Design and document onboarding and offboarding processes Improve operational workflows across People systems Identify bottlenecks and implement process improvements Establish clear cross-functional handoffs with Recruiting, IT, Workplace, and Finance Become our ATS and HRIS systems experts and help pull reports for leadership
Partner Cross Functionally Coordinate closely with Recruiting on post-offer transitions Partner with IT and Security on equipment and system provisioning Partner with team on reimbursements and payroll matters Partner with Workplace on Day 1 logistics and our new hire experience Own the off-boarding for Brain Co
Program Manage Have strong project management skills to lead company wide people initiatives like a performance review program, company surveys, offsite coordination Be able to gather, analyze and report on trends, and then make recommendations for improvements Take on projects that are technical in nature, like transitioning various internal systems, like an HRIS change Partner with Workplace, Security, Recruiting, Leadership to assist on broader HR initiatives