People Programs Specialist

Brain Co.•San Francisco, CA

About The Position

Brain Co. is scaling rapidly across Engineering, GTM, and G&A. As headcount and hiring velocity increase, onboarding, compliance, and people systems must mature in parallel. This role combines operational excellence with strategic partnership, ensuring we scale with clarity, consistency, and strong leadership foundations. This is a builder role for someone who wants to shape People infrastructure while advising functional leaders.

Requirements

Have 5–7+ years of experience in People Operations in high and fast growth environments
Have deep familiarity with compliance, payroll coordination, and HR systems
Are highly organized and detail-oriented without losing sight of scalability
Are capable of building in structure and process from ambiguity to create clarity
Are very tech savvy / inclined
Enjoy answering questions on a broad range of people / employee related questions
Can operate with little direction
Know how to self-prioritize work
Can partner well with people across all backgrounds in a truly global company
Are passionate about building infrastructure and being deep in details
Take extreme ownership over outcomes
Can operate with discretion and sound judgment

Responsibilities

Drive Compliance & Risk Management
Ensure completion of I-9s, background checks, and required documentation
Partner with immigration counsel regularly
Coordinate payroll setup and benefits administration
Maintain documentation to ensure audit readiness
Build Scalable Systems & Processes
Design and document onboarding and offboarding processes
Improve operational workflows across People systems
Identify bottlenecks and implement process improvements
Establish clear cross-functional handoffs with Recruiting, IT, Workplace, and Finance
Become our ATS and HRIS systems experts and help pull reports for leadership
Partner Cross Functionally
Coordinate closely with Recruiting on post-offer transitions
Partner with IT and Security on equipment and system provisioning
Partner with team on reimbursements and payroll matters
Partner with Workplace on Day 1 logistics and our new hire experience
Own the off-boarding for Brain Co
Program Manage
Have strong project management skills to lead company wide people initiatives like a performance review program, company surveys, offsite coordination
Be able to gather, analyze and report on trends, and then make recommendations for improvements
Take on projects that are technical in nature, like transitioning various internal systems, like an HRIS change
Partner with Workplace, Security, Recruiting, Leadership to assist on broader HR initiatives