PEOPLE & OPERATIONS COORDINATOR

Little Dot Studios • Los Angeles, CA

7d • Hybrid

About The Position

We Realize Potential in Your Story

We are a multi-platform production company, social media agency, and digital media network who are currently on a quest to find a People & Operations Coordinator to join our People team - Is this your next opportunity?
We’re looking for a highly organized, proactive People & Operations Coordinator to support both our People function and day-to-day business operations. This role sits at the center of the organization –helping to deliver a seamless recruiting experience while also ensuring our executives and teams operate efficiently. The ideal candidate is detail-oriented, people-focused, and thrives in a fast-paced environment.
This is a hybrid role based in Los Angeles, with in-office attendance required Monday through Thursday during standard business hours and remote work on Fridays.

Requirements

• Availability to be in office for full office hours (Monday-Thursday), with Friday a remote working day
• 1-2 years of experience supporting recruiting coordination or HR processes preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Highly detail-oriented, proactive, and solutions-driven
• Excellent interpersonal skills with a high level of professionalism and discretion
• Strong written and verbal communication skills
• Proven ability to build and maintain relationships across teams and with external stakeholders
• Customer-service mindset with a focus on delivering a great experience
• Self-starter with strong time management and prioritization skills
• Comfortable working across multiple functions and adapting to shifting priorities
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and Mac systems
• Candidates must have unrestricted work authorization to work in the United States.

Responsibilities

• Coordinate and schedule interviews across stakeholders (onsite, Google Meet, phone), ensuring accuracy and a seamless candidate experience
• Partner closely with hiring managers to keep hiring processes efficient and on track, including driving timely feedback and scorecard completion
• Review and shortlist candidates by evaluating resumes and advancing qualified candidates through the hiring process
• Maintain and update the applicant tracking system (ATS), ensuring data accuracy and tracking candidate progress
• Communicate with candidates regarding next steps, assessments, and logistical questions while maintaining professionalism and confidentiality
• Support the full recruitment lifecycle, including light sourcing outreach, job postings, requisition setup, offer creation, and onboarding coordination
• Manage day-to-day office operations, including coordinating team attendance, acting liaison with our office provider, and any ad-hoc in-person office needs
• Coordinate team events, offsites, board meetings, and internal initiatives
• Support general office and operational needs as they arise
• Contribute to process improvements across HR and operations workflows
• Take on ad hoc projects and special initiatives as needed
• Provide administrative support to executives, including calendar management and meeting coordination
• Prepare materials for internal and external meetings, including presentations and briefing documents
• Coordinate and manage meetings with multiple stakeholders, including note-taking and follow-ups
• Track key deliverables, follow up on outstanding items, and help drive projects to completion
• Act as a cross-functional liaison, helping streamline communication between teams

Benefits

• Stay healthy with a monthly health & wellness stipend and free access to counseling sessions
• Enjoy regular Happy Hours, treats and events with your team
• Plan ahead with a 401K retirement fund
• Support your family with medical, dental & vision insurance
• Invest in your growth both personally & professionally with our Learning & Development Program
• Work flexibly with our hybrid working environment, with access to co-working locations and monthly reimbursement for home tech expenses
• Take flex time off for vacations, family time, or mental health days
• Enjoy long summer weekends by working half days on Friday

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed