People Operations Coordinator

Infravision • Austin, TX

52d

About The Position

Are you passionate about supporting people, processes, and a growing company culture? Do you thrive in a fast-paced, dynamic environment where no two days are the same? We're looking for a People Operations Coordinator to help keep our teams running smoothly and ensure every employee has an exceptional experience from day one-and beyond. This is more than an admin role-you'll be at the heart of our people operations, payroll, onboarding, and office coordination. And the best part? There's room to grow with us as our company expands internationally. About Infravision Infravision is a high growth technology enabled services company specializing in aerial robotics and software solutions for the transmission industry with a focus on increasing grid capacity and automating power line construction. Infravision's mission is to deliver solutions to modernize and decarbonise the power grid and accelerate the world's transition to renewable energy transition. Trusted by some of the world's largest electric utility companies, Infravision's technologies and services are at the cutting edge of transmission and power grid modernization and digitisation. This is an exciting time to join Infravision as we are scaling our business globally. Infravision operates across Australia, the United States of America and most recently India. There are lots of opportunities for you to have an influence and impact from day one. At Infravision we aim to have a positive impact on our people, customers and the environment.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Management, or related field preferred.
• 3+ years' experience in HR administration, people operations, or office coordination.
• Familiarity with HRIS or people systems (e.g., BambooHR) and basic payroll understanding.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion handling confidential information.
• Proactive, adaptable, and able to work effectively across time zones and departments.

Responsibilities

• Help Hiring Managers prepare and issue employment offers, contracts, and welcome documents.
• Ensure state-specific employment compliance and registrations are completed.
• Coordinate onboarding planning: company policies, benefits overview, team introductions, role-specific training schedules, and buddy assignments.
• Set up new employee accounts in HR and payroll systems.
• Coordinate IT and office access (email, software, hardware, building access).
• Facilitate completion of mandatory compliance documents (e.g., right-to-work, tax forms).
• Track onboarding checklists and act as the main point of contact for new hires during their first weeks.
• Coordinate voluntary and involuntary exits in HR systems and payroll platforms.
• Ensure collection of company property (laptops, badges, etc.) and terminate system access.
• Facilitate exit interviews and maintain confidential records, including separation agreements.
• Process final payroll, accrued PTO, and benefits terminations in compliance with laws and policies.
• Track deadlines for semi-monthly and bi-weekly payroll submissions, including PTO and allowances approvals.
• Liaise with external payroll providers to resolve queries and ensure accuracy.
• Support benefits enrollment, respond to employee queries, and manage changes during open enrollment or qualifying events.
• Maintain accurate payroll and benefits records across all platforms.
• Assist leadership and finance with payroll reporting.
• Support recruitment coordination: approvals, job postings, scheduling interviews, and candidate communication.
• Maintain and improve People Operations processes and templates for consistency across locations.
• Handle confidential information with discretion and escalate issues to HR leadership when needed.
• Support employee wellbeing initiatives, surveys, feedback collection, and engagement events.
• Act as a point of contact for office supplies, and general coordination.
• Assist with team events, onboarding sessions, and company-wide meetings.
• Support health, safety, and facilities administration for local offices.

Benefits

• Join a mission driven organization and make a meaningful impact on climate change and decarbonising the global electric grid.
• Be a key part of a growing, international company with opportunities to expand your career.
• Work closely with a collaborative, supportive team that values people and culture.
• Gain exposure to all aspects of HR, payroll, and operations across multiple regions.
• Help shape processes and programs that directly impact employee experience and engagement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level