People Operations Coordinator

iManage•Chicago, IL

1d•$60,000 - $75,000•Hybrid

About The Position

As our People Operations Coordinator, you will make your mark on a collaborative team while having fun along the way! You will work with all levels of employees, up to Senior Leadership, acting as an HR professional whilst helping create a culture of growth. iManage believes that People Ops shapes the employee experience, and we are looking for someone who values that too. You will take ownership of core admin processes form day one, including a high volume of data entry and system work that requires real attention to detail. Overtime, you will use tools to document and automate, freeing the team to focus on the experience behind those processes. We are not asking you to have done this before. We are asking you to be curious enough to want to.

Requirements

1-2+ years of experience in a fast-paced HR/People department, either in a standalone role or as part of a larger team.
Strong attention to detail and a track record of accuracy in data-heavy or administrative work.
A natural instint to escalate promply, when something is unclear or outside your scope, rather than letting it sit.
Comfort working in HRIS or similar systems, and a genuine interest in technology. . Experience with Dayforce is a bonus, but any system experience will be considered.
The ability to stay organized and responsive across multiple priorities.
Strong communication skills and the ability to work across teams and levels with professionalism and warmth.
A genuine interest in the employee experience, not just completing the task but caring about the outcome.
An openness and eagerness to learn AI tools and incorporate them into your daily work. You do not need to be an expert, but you should be curious and willing to experiment.
A relevant degree to requivalent experience.

Nice To Haves

Taken ownership of my work not because someone is watching, but because it matters that it is done well.
A genuine curiosity about tools and technology and started experimenting with AI in my own work and have an opinion on what is useful and what is not.
Worked with People Ops reporting and am interested in finding the stories within the data.
Demonstrated how I have improved something in a previous role, not just that I did the job, but that I left it better than I found it.
A drive to get better and smarter to improve outcomes for employees.
The ability to think on my feet, but also know when to slow down and be precise.

Responsibilities

Owning the onboarding and offboarding experience end to end, ensuring every employee transition is smooth, timely, and leaves a positive impression.
Maintaining highly accurate employee records and HRIS data in Dayforce, with a strong focus on data integrity and compliance.
Managing a high volume of data entry and administrative tasks with percision, staying on top of email, escalating issues quickly, and following through without being remdinded.
Understanding People Ops processes inside and out, with an ongoing aim to document, improve, and where possible automate.
Researching and answering employee questions through internal helpdesk system, responding in a timely and professional manner.
Keeping a constant focus on how employees experience interactions with People Ops and identifying ways to improve that experience.
Collaborating with People Operations teams globally with an opportunity to influence how people operations runs at a global scale.
Supporting the borader team on projects across compliance, benefits, payroll, and other areas as you grow in the role.

Benefits

Join a rapidly evolving, industry-leading SaaS company on an exciting journey of growth and scalability!
Take on meaningful, high-impact challenges by leveraging cutting-edge technologies and best-in-class protocols to drive innovation.
Own my career path with our internal development framework. Ask us more about this!
Expand my skill set and earn certifications with unlimited access to LinkedIn Learning courses and interactive Microsoft courses & training.
Be part of a supportive and experienced team within a dynamic, inclusive, and encouraging culture.
Enjoy flexible work hours that empower me to balance personal time with professional commitments.
Collaborate in a modern, open-plan workspace featuring a gaming area, free snacks and drinks, and regular social events.
Creating an inclusive environment where I can help shape the culture not just by fitting in, but by adding to it.
Providing a market competitive salary that is applied through a consistent process, equitable for all our employees, and regularly reviewed based on industry data.
Rewarding me with an annual performance-based bonus.
Offering comprehensive Health/Vision/Dental/Life Insurance, and a 401k Retirement Savings Plan with a company match up to 4%.
Granting enhanced leave for expecting parents; 20 weeks 100% paid for primary leave, and 10 weeks 100% paid for secondary leave.
Providing me with a flexible time off policy to take the time off that I need. Be it for vacation, volunteering, celebrating holidays, spending time with family, or simply taking time to recharge and reset.
Having multiple company wellness days each year to prioritize mental health and well-being.
Providing access to RethinkCare, a global behavioral health platform that enhances personal well-being, strengthens professional resilience, and empowers parental success through expert-led training and resources.