People Operations Coordinator

Thrive Support Services • Martinez, CA

10d • $26 - $32

About The Position

Summary - A HR & Training Coordinator (or "People Operations Coordinator/Talent & Training Specialist") would centralize Thrives mandatory training schedule, support recruiting and interview coordination, organize job fair participation, and ensure smooth onboarding. The role requires a mix of organizational, communication,- and HR technology skills. Purpose – The HR & Training Coordinator at Thrive will be responsible for ensuring that employees receive mandatory training on time, supporting recruitment processes, coordinating job fair participation and delivering a positive onboarding experience for new hires. This position will work closely with the HR/recruiting team, managers and -subject matter- experts to keep. Thrive compliant with training requirements and to help build a strong talent pipeline.

Requirements

• Education – a bachelor's degree in human resources, business administration or a related field is preferred; an associate's degree with relevant experience is acceptable.
• Experience – At least 2–3 years of experience in HR coordination, recruiting support, or training coordination. Experience with applicant tracking systems and -learning management- systems is desirable.
• Technical skills – Proficiency in Microsoft Office (particularly Excel/Sheets), familiarity with HRIS/ATS platforms and LMS tools.. Basic reporting skills.
• Soft skills – Strong attention to detail and organizational ability; effective communication across all levels; professionalism and discretion handling sensitive information.. Ability to prioritize tasks and manage multiple deadlines.
• Must have a valid California Driver License
• Must have a reliable vehicle
• Must be able to pass DOJ fingerprinting/ criminal background check
• Must have or be willing to upgrade auto insurance to $100,000-$300,000 bodily injury / liability coverage

Nice To Haves

• Experience coordinating job fairs or campus recruiting events
• Familiarity with labor law compliance, EEO reporting or diversity initiatives

Responsibilities

• Coordinate mandatory training programs Maintain the schedule of training required for each department, work with department heads to confirm requirements and deadlines, and ensure sessions are scheduled. Collaborate with internal subject matter- experts to design or update training materials. Training coordinators typically design or develop training programs, set learning objectives, and keep materials current. Organize logistics for training sessions-reserve rooms, arrange virtual meeting links, and track attendance. Training coordinators oversee the execution of programs, plan sessions, and handle logistics. Maintain training records in the learning management system (LMS) and monitor- completion rates; generate compliance reports for HR leadership.
• Support recruiting and applicant management Assist Thrives recruiter in screening résumés and scheduling interviews. People Ops coordinators often support recruiting teams by scheduling interviews and preparing offer documentation. Communicate with candidates to confirm interview times, provide directions or virtual meeting- links, and ensure positive candidate experience. Update candidate information in the applicant tracking system and help maintain- recruiting documentation and compliance forms..o Coordinate job fair participation – research appropriate job- fairs or university career events, handle booth reservations, prepare materials and represent Thrive at events.
• Onboard new employees Prepare and send new hire paperwork, run background checks, and collect required documents. Onboarding coordinators manage -new hire- paperwork and I-9 verification. Schedule orientation sessions, ensure new hires have equipment and system access, and coordinate with IT and managers to create onboarding plans. Serve as the first point of contact for new hires, answer questions about benefits and policies, and ensure a smooth transition into the organization.
• HR administration and compliance support Maintain and update employee records in the HR information system (HRIS). Assist with benefits enrollment, compliance tracking and policy communication. Prepare reports for HR leadership, support audits, and assist with projects such as open enrollment or performance review cycles. Handle other HR duties as assigned and collaborate with finance, payroll or IT on cross departmental- tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree