People Operations Coordinator

Paradromics, Inc.•Austin, TX

1d•Onsite

About The Position

About the Role Paradromics is seeking a People Operations Coordinator to play a critical, hands-on role supporting both Recruiting Operations (50%) and People Operations (50%). This is a highly visible position that sits at the center of the employee and candidate experience—ensuring operational excellence, exceptional service, and seamless coordination across teams. This role is ideal for someone who thrives in a fast-paced, high-growth environment, brings extreme attention to detail, and takes pride in delivering a best-in-class experience for candidates and employees alike. You will be the operational glue during hiring sprints and a trusted execution partner across People Operations. This position is based full-time in our Austin office.

Requirements

2+ years of experience in People Operations, Recruiting Coordination, HR, or a related role, ideally in SaaS, tech, or a high-growth environment
Proven experience managing complex scheduling and coordination across multiple stakeholders
Exceptional organizational skills and attention to detail—you notice what others miss
Strong written and verbal communication skills with a professional, empathetic tone
High ownership mentality: you see things through and proactively solve problems
Ability to handle sensitive and confidential information with discretion
Comfort working with HRIS and recruiting systems (e.g., Paylocity, ATS platforms, Google Workspace)
Ability to juggle competing priorities while maintaining a calm, service-oriented approach

Nice To Haves

You care deeply about candidate and employee experience - you genuinely enjoy hosting candidates, creating a welcoming environment, and ensuring every interaction reflects the company at its best.
You thrive as the “glue” that keeps teams aligned during fast-moving hiring and operational cycles
You’re energized by operational work and take pride in making processes better
You’re comfortable interacting with executives, candidates, and employees at all levels

Responsibilities

Coordinate and schedule interviews across multiple stakeholders, including executives and senior leadership
Manage complex interview logistics, calendars, and last-minute changes with professionalism and urgency
Own candidate onsite coordination, including: Hosting candidates onsite and providing office tours Managing conference room availability and onsite logistics Supporting live problem-solving sessions and interviews Ensuring visitor announcements are posted in Slack
Act as the operational hub during hiring sprints—keeping hiring managers, interviewers, and recruiters aligned
Deliver timely, thoughtful communication to candidates to ensure a best-in-class candidate experience
Send revised and corrected offer letters as needed in coordination with People and Hiring Managers
Manage background check communications and other pre-hire logistics
Support resume review for immigration-related considerations as needed
Coordinate new hire onboarding and pre-boarding tasks, including: Scheduling onboarding meetings Sending new hire announcements and reminders to managers and teams Following up with recently onboarded employees on benefits elections and key deadlines
Manage employee inquiries across benefits, payroll, systems access, referrals, and policies
Assist with day to day employee inquiries such as system access issues, time tracking questions, and manager education
Support offboarding processes, including: Sending outplacement service information Canceling lifetime memberships and system access as needed
Assist employees with benefits questions, including insurance coverage and HSA setup
Support employees who have not yet set up HSAs with step-by-step guidance
Sort and distribute insurance cards as they arrive
Partner with vendors (e.g., Unum) to support Short-Term Disability claims, including direct communication and follow-ups
Coordinate performance review cycles, including scheduling sessions and rescheduling employees as needed
Support performance review administration and documentation
Manage internal employee recognition programs such as the People’s Choice voting program, including tracking, tallying, and communications
File and organize immigration paperwork and supporting documentation
Support HR document migration and organization (Dropbox to Google Drive)
Maintain and update internal People resources (SharePoint and other systems, as applicable)
Draft and distribute employee newsletters and internal communications
Handle credentialing and compliance-related inquiries
Track and document HR processes with a high level of accuracy and confidentiality
Conduct regular audits of People Team systems to ensure organizational accuracy and excellence