People Operations Coordinator (Recruitment Operations)

GumGum • Santa Monica, CA

3d • $57,000 - $65,000 • Hybrid

About The Position

GumGum is the contextual-first technology leader transforming digital advertising with AI-powered, non-invasive data and media solutions. We champion effective advertising that uplifts and respects consumers. Our proprietary Contextual, Attention, and Creative solutions create the perfect match between a brand and a consumer in the right moment and mindset. Founded in 2008, GumGum is headquartered in Santa Monica, California, and operates in 19+ markets. To be a part of this next phase of digital advertising that prioritizes data privacy, please visit www.gumgum.com/careers The People Operations Coordinator is an essential support role focused on the operational backbone of GumGum’s Talent Acquisition team. While this role sits within the broader People Operations function, its primary remit is to support the recruiting lifecycle—from the moment a job is created to the day a new hire joins. You will manage the administration of our hiring systems (Greenhouse), onboard new candidates into our HRIS (ChartHop) and Payroll (ADP) systems, coordinate compliance checks, and ensure a seamless pre-boarding and onboarding experience for all new LA-based team members. This is an excellent entry-level opportunity, ideal for a motivated individual looking to launch their career in People Operations and Talent Acquisition. Note: GumGum fosters a flexible work environment, offering GumGummers the ability to work either in-office or remotely/from home. However, for occasional in-person collaboration, we kindly ask that this position be located within a 'commutable' distance to our office.

Requirements

• 0–2 years of experience in an administrative coordination role.
• Experience or strong interest in Recruitment, Talent Acquisition, or People Operations.
• Operational Excellence: You love checklists, workflows, and ensuring processes run smoothly.
• Tech-Savvy: Proficiency with Google Workspace (Sheets, Docs, Slides).
• Communication: Clear, professional, and welcoming written and verbal communication styles—you are often the first impression for new employees!
• Confidentiality: Ability to handle sensitive candidate data (offers, background checks) with discretion.

Nice To Haves

• Familiarity with Greenhouse (ATS) is a significant plus.

Responsibilities

• Talent Acquisition Administration (Greenhouse) Support the administration of the Applicant Tracking System (Greenhouse).
• Monitor candidate flow and assist with complex interview scheduling to ensure a smooth experience for hiring managers and candidates.
• Create and post new job requisitions, ensuring accuracy in titles, descriptions, and hiring team permissions.
• Maintain data integrity within the ATS, auditing job posts to ensure they are live on the correct career sites and boards.
• Ensure ATS data integrity for the purposes of TA analytics and reporting.
• Candidate Compliance & Offers Initiate, track, and review background checks and reference checks for finalist candidates.
• Draft and prepare letters of offer and employment contracts, ensuring all details match approved requisitions.
• Communicate with candidates regarding outstanding documentation or pre-employment requirements.
• Onboarding & Pre-Boarding Manage the pre-boarding process, acting as a guide for new hires from the moment they sign their offer to their first day.
• Coordinate with IT and Facilities to ensure equipment provisioning and desk setup for all new hires.
• Facilitate the onboarding orientation for new team members, ensuring a warm welcome and smooth integration into GumGum culture.
• General Support Assist the Talent Acquisition team with scheduling or operational projects.
• Help maintain recruitment process documentation and user guides.
• Ensure an excellent end-to-end candidate experience.

Benefits

• At GumGum, competitive base pay is a part of a total rewards package which also includes benefits, an emphasis on recognition, development, and wellness.
• The reasonable estimated base pay range for this role is from $57,000 - $ 65,000 annually.
• The total rewards package offered also includes an employer-matched 401(k) retirement plan.
• Learn more about our U.S. benefits & perks package at gumgum.com/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees