People Development Coordinator

Van Andel Institute

7d • $25 - $30 • Hybrid

About The Position

Van Andel Institute (VAI) is seeking an organized, service-minded full-time People Development Coordinator who enjoys turning plans into well-run experiences. Reporting to the Director of People Development, you will coordinate programs and events while providing the day-to-day administrative support that keeps the team moving. You will manage timelines and logistics, support communications and systems, schedule meetings, maintain records and help ensure the details behind successful work are handled accurately and on time. This role is a strong fit for someone who notices what others may miss, follows through reliably and takes pride in helping a team deliver excellent work.

Requirements

• An associate or bachelor’s degree is preferred; an equivalent combination of education and relevant experience will be considered.
• At least two years of experience providing administrative support or coordinating events, programs or projects.
• Excellent attention to detail and strong organizational and time-management skills, with the ability to manage multiple priorities and produce accurate, timely work.
• Strong written, verbal, interpersonal and customer service skills.
• The ability to work independently, anticipate routine needs, resolve standard issues and keep team members informed.
• Proficiency with Microsoft 365 applications and the ability to learn and effectively use project management, learning management and other administrative systems.
• Professionalism, discretion and sound judgment when handling sensitive information.

Responsibilities

• Coordinate the details that allow People Development programs, training activities and team operations to run smoothly.
• Work with project owners to coordinate timelines, tasks and deliverables for People Development events and programs.
• Use project management software to organize events, tasks and deadlines and help team members use the system effectively.
• Coordinate event logistics, including space, food, agendas, supplies, vendors and visitor travel, accommodations, arrival, escorting, reimbursements and honoraria.
• Coordinate event communications and learning management system activities, including promotional materials, registration, waitlists, reminders, materials and evaluations.
• Track event-related spending against approved budgets.
• Provide administrative support for the Cancer Epigenetics Training Program and the Office of Postdoctoral Affairs.
• Provide administrative support to team members, including calendar management, meeting scheduling, document preparation and new staff onboarding.
• Manage People Development and Postdoc Office SharePoint sites, department records, procedures, vendor lists and project documentation.
• Serve as a central point of contact for department inquiries and logistical needs, providing courteous assistance and directing requests appropriately.
• Anticipate routine needs, identify missing information or overlooked tasks, and resolve standard issues independently or with team members, as appropriate.

Benefits

• Compensation for this role will be based on the successful candidate’s experience and skills and range from $25-$30 per hour.
• Benefits effective on their first day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree