People & Culture Coordinator

BDO USA•Chicago, IL

5d•$25 - $30

About The Position

The People & Culture Coordinator is responsible for providing support to the field people & culture members in association with administrative and general day-to-day operational responsibilities to include maintenance of pre-employment and personnel files and coordination of information and documents between field people & culture members and national operations team related to on-boarding, employment data changes and terminations.

Requirements

High school diploma or GED, required
One (1) year of administrative experience, required
Proficiency in Microsoft Office applications and database systems, required
Excellent verbal and written communication skills
Ability to foster and maintain relationships with professionals at all levels within the organization
Excellent planning and organizational skills with a strong attention to detail
Strong project and time management skills and sense of “ownership” for project assignments and regional responsibilities
Ability to maintain a high level of confidentiality and professionalism in all matters
Ability to work well with a team as well as independently
Desire to learn and expand knowledge base

Nice To Haves

Bachelor’s degree, preferred
Experience in a human resources environment, preferred
PeopleSoft HR experience, preferred

Responsibilities

Supports People & Culture team members in processing and on-boarding new employees (i.e. submits background check, drafts welcome announcements, sends welcome email to new hires on requirements for first work day)
Collects and coordinates with People & Culture Managers to monitor completion of new hire paperwork for new hires
Pulls and provides copies of appropriate personnel documents in association with exit process (Relocation and/or Signing Bonus, Tuition Reimbursement, Manager/Senior Manager Agreement)
Creates and maintains pre-employment and personnel files, as needed
Assists with the development, creation and running of reports for the field human resources personnel
Partners with Administrative professionals in local office locations in the coordination of events or programs in association with field human resources initiatives
Supports Talent Acquisition team members by scheduling phone and in-office interviews
Tracks status of job descriptions, ensuring employee job title changes are updated, as needed
Assists People & Culture team members in processing departmental organizational changes including job title changes, career advisor changes, etc.
Produces the orientation schedule and other appropriate materials for new hires
Coordinates new hire specifics with administrative professionals within the local office locations (cubicle or office space preparation, computer receipt and configuration, etc.)
Coordinates the temp / temp to hire process including tracking statements of work / background checks, monitoring hours worked by temp employees, and assisting with converting the employee from temporary to regular status
Other duties as required