People & Culture Administrative Coordinator

NFM Lending•Linthicum, MD

1d•Onsite

About The Position

The P&C Administrative Coordinator plays a key role in supporting various P&C functions, including compliance, employee engagement, and HR operations. This position ensures employees receive accurate and timely support, assists with compliance audits, personnel file management, and employee recognition programs. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Requirements

Associate’s degree in human resources, communications, psychology or related field.
Minimum two years’ experience in human resources administration or clerical role.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and HRIS.
Strong problem-solving skills, attention to detail, and ability to multitask.
Excellent communication skills: listening, written and verbal.
Exceptional organization skills.
Ability to maintain confidentiality and handle sensitive information appropriately.

Nice To Haves

Experience HR compliance is a plus.

Responsibilities

Assist in preparing and processing Personnel Action Forms (PAFs) for status changes, title updates, compensation adjustments, and terminations ensuring accurate and timely processing.
Conduct OCP signature audits, checklist audits, and background checks for onboarding.
Maintain employee records by updating job descriptions, archiving files, and processing terminations.
Ensure compliance training and required certifications are completed and tracked.
Annual tracking and distribution of federal and state posting requirements of labor and worker’s compensation legal notices.
Support HR policy updates by formatting and distributing revised documents.
Partner with Total Rewards Administrative Coordinate and P&C Team on company-wide appreciation events, including Employee Appreciation Day, Ice Cream Day, Breast Cancer Awareness, Halloween, Ugly Sweater Contest, and Annual Awards.
Manage monthly and quarterly department contests, overseeing the voting process and reviewing submissions.
Oversee milestone anniversary awards.
Serves as administrative support for Chief People & Culture Officer.
Manage P&C SharePoint pages, updating internal content.
Order and stock weekly office snacks and office supplies.
Provide administrative support for projects, including a PAF revamp and other initiatives.
Track project milestones and maintain project documentation for HR initiatives.
Assist with data entry and reconciliation for audits, including payroll, benefits and compliance.
Gather and analyze survey responses and employee feedback to improve P&C programs.
Prepare reports and summaries using Excel, PowerBI and project management tools.
Additional duties assignments as assigned and required.