People and Organizational Development Assistant

University of British Columbia • Vancouver, BC

13d • Onsite

About The Position

UBC Sauder School of Business is a world-leading business faculty, consistently ranking among the top 100 globally and recognized internationally for excellence in research and learning. A collaborative and respectful culture is a key principle in their strategic plan. The People and Organizational Development (POD) team provides comprehensive Human Resource support for UBC Sauder, serving over 300 employees, hundreds of student workers, and over 200 faculty members. The POD team's mission is to attract and retain top talent and foster a sense of belonging and community by creating meaningful and engaging work experiences. The People and Organizational Development Assistant will oversee a portfolio to support employees and student workers, coordinate HR functions with managers, faculty, and leaders, and perform complex administrative tasks within the POD unit, including supporting orientation and engagement initiatives and events.

Requirements

• High School graduation
• Two-year post-secondary diploma
• 4 years of relevant experience, or the equivalent combination of education and experience
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

• Human Resources diploma or BA in Human Resources
• Human resource experience in a complex union environment
• Training in office procedures
• Strong customer service skills working with multiple levels of an organization
• Computer experience in Word and Excel at an advanced level
• Experience with Outlook, PowerPoint and other MS tools at an intermediate level
• Experience with Workday or other HRMS system
• Accuracy and high attention to detail
• Knowledge of University policies and procedures
• Effective oral and written communication, interpersonal and organizational skills
• Ability to type 60 w.p.m. and to operate a normal range of office equipment
• Ability to prioritize work, multi-task and work under pressure
• Ability to meet deadlines in a timely manner
• Ability to exercise tact and discretion when working with information of a confidential or sensitive nature
• Ability to work in a team environment

Responsibilities

• Provides confidential and comprehensive HR support related to recruitment, selection, and onboarding processes.
• Oversees and processes the full cycle of UBC Sauder employee and student appointments in Workday, from initial hire to termination.
• Provides information to UBC Sauder employees and student workers on current UBC human resources policies and practices, such as attendance and leave management, short-term and long-term absences, benefits, overtime, and termination of employment.
• Advises managers and individual employees on collective agreements terms, including limited interpretation (e.g., sick time/vacation accruals, notice periods, posting deadlines etc.).
• Provides front-line HR support and ensures queries are responded to in a timely manner or escalated as needed.
• Compiles and maintains a wide variety of information and employee data: status of appointments, recruitment and job postings, term end dates, leaves of absence, probation, turnover, etc.
• Establishes tracking systems for gathering information for decision-making and reporting purposes.
• Ensures all payroll-related documents and information for employees and student workers (pay, costing allocation, dates, etc.) are correct and conform to internal and external regulations, including collective agreement, UBC HR policy, ESA, CRA, WorkSafe BC, and all other relevant legislation.
• Ensures all data collection and retention complies with the Freedom of Information and Privacy Act and UBC records retention policy.
• Monitors, investigates, and resolves any discrepancies or errors in Workday related to employee accounts and processes, working with the Integrated Service Center (ISC) for resolution.
• Acts as the key source of information and advises faculty, department administrators, and managers on CUPE 2278 Collective Agreement terms, Employment Standards, and current UBC HR policies and practices regarding student appointments, including job postings, appointments, re-appointments, termination, timesheet approval and management, payroll, and all other Workday-related actions for student appointments.
• Works with the Senior Manager, Engagement and Organizational Development on orientation and onboarding processes for new employees.
• Provides Workday training to new employees.
• Supports engagement initiatives and events at UBC Sauder and acts as the administrator for engagement sessions.
• Processes all leaves of absence and communicates to employees on vacation accrual and benefits during their leave.
• Supports student workers with any leaves of absence during their employment.
• Provides HR support with recruitment, selection, and onboarding processes for student employees, when required by each individual department.
• Maintains all personnel data in Workday and employee physical and electronic files.
• Compiles statistical data, runs reports, and conducts routine research as required.
• Ensures all data entry and pay calculation for student appointments are correct.
• Performs other duties aligned with the classification of the role.

Benefits

• Employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees