Peak Welcome Center Department Manager

WVU Medicine

16d•Onsite

About The Position

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Provides financial management, personnel management, information management and project management for the Department. Assists the Chairman and Administrator in the efficient running of the Department.

Requirements

Bachelor's degree in business or related field required
OR High school diploma or equivalent AND four years of administrative assistant level experience.
One year of experience in a similar (i.e. clerical/administrative) capacity.

Nice To Haves

Supervisory and management experience highly desired.

Responsibilities

Maintains basic financial responsibilities for the Department.
Supervises financial data for department that includes UHA, State, Foundation and grant funds.
Develops, along with Chairman and Administrator, annual budget for charges, receipts and expenditures.
Authorizes, along with Administrator, all payments by department including billings, encumbrances, contracts, travel and continuing education expenses, salaries and bonuses.
Provides Department Chairman and Administrator with monthly and YTD financial reports. In this capacity, maintains and justifies monthly expenditures on credit cards held for the department.
Acts as Payroll Officer for department. This includes monitoring all work hours, annual and sick leave, benefits and termination pay.
Responsible for generating all paperwork necessary for hiring and termination of employees in department.
Supervisory responsibilities for department. Delegates and monitors all work functions for support personnel in the department.
Selects applicants for interview, coordinates offers and hires, on-boards and trains, approves and grants accesses, completes reviews, disciplinary process.
Rolebase Coordinator. Determines and requests all accesses and exceptions for WVUH, UHA and WVU personnel.
Ultimate Coordinator. Oversees WVUH and UHA staff and faculty Ultimate policies; license verifications, 90 days and annual reviews.
Coordinates teaching support by non-professional personnel to produce audiovisual aids, copied material, room scheduling, student scheduling, and attendance records.
Coordinates various seminars and workshops for continued education of support staff.
Coordinates special lectureships within department.
Participates in curriculum planning and long range planning in conjunction with Chairman.
Coordinates and maintains responsibility for all University, State and Federal rules regarding affirmative action.
Participates in internal management studies to increase department effectiveness, reduce costs and improve performance standards.
Performs institutional duties for department.
Coordinates marketing and special publications such as the Annual Report and quarterly newsletter.
Attends WVU/WVUH/UHA Leadership meetings.
Researches grant supervision, assigns appropriate secretarial and software support to monitor and budget all monies from grants and contracts, coordinating with University and Federal or other granting agency sources.
Expert Business Officer (EBO) approver for the State PCard (MyExpenses for State/Research Corp travel and employee reimbursements).
Supervisory Responsibilities: Administrative/clerical staff