Payroll Technician

Realterm•Dorval, QC

4d•Hybrid

About The Position

The Payroll Specialist supports payroll operations by accurately keying payroll data, maintaining payroll records, and assisting with payroll-related inquiries. The Payroll Specialist is a key contributor to ensuring payroll accuracy, providing compliance support, and delivering employee payroll services.

Requirements

2-3 years of payroll experience, entering payroll data and reporting
Bachelor’s degree in accounting, Finance, Economics, or equivalent work experience
Proficiency in French and advanced written and spoken English are required. English is required for this role because the incumbent will regularly support and communicate with managers, employees, payroll providers, auditors, and other third parties located outside Québec, including English-speaking Canada, the United States, Europe, and APAC.
Functional knowledge of payroll software required
Proficiency with Microsoft Office, especially Excel
Deadline-focused, detail-oriented, organized, able to prioritize and manage concurrent demands
Effective communicator (both oral and written) with ability to communicate with all staff and executive levels within the organization
Team-oriented, comfortable working in a fast-paced environment with the ability to work independently with minimal supervision
Ability to establish and maintain positive working relationships with other employees
Ability to effectively solve problems through the use of analytical skills

Nice To Haves

Canadian or US Payroll Association certification preferred
Experience with international payroll is a plus
Dayforce experience preferred

Responsibilities

Process full payroll cycle for Canadian and US semi-monthly payroll accurately and on time, including earnings, deductions, adjustments, bonuses, reimbursements, taxable benefits, and other payroll-related entries.
Review and validate payroll inputs, source documents, and employee payroll changes for completeness, accuracy, and proper approval before payroll deadlines, including direct deposit, tax forms, garnishments, benefit deductions, compensation updates, and employment status changes.
Coordinate with external providers during the monthly international payroll process, including providing employee changes, leave calculations, calendars, and required country-specific payroll supporting documentation.
Assist with expatriate and cross-border payroll administration, including coordination of travel calendars, shadow payroll inputs, hypo tax adjustments, and year-end payroll adjustments.
Coordinate with Human Resources to resolve payroll data issues, missing approvals, timekeeping discrepancies, and employee record updates.
Maintain accurate payroll records and supporting documentation in accordance with company policies, audit requirements, and applicable payroll regulations.
Respond to employee payroll inquiries related to pay statements, deductions, direct deposit, tax withholding, benefits, and payment timing; escalate complex issues to HR/Payroll Manager and/or Accounting Manager as needed.
Support payroll compliance activities, including routine payroll audits, payroll variance reviews, year-end validation, and preparation of payroll-related reports.
Assist with month-end, quarter-end, and year-end accounting payroll activities, including payroll journal entries, bonus accruals, payroll reconciliations, and balance sheet reconciliation related to payroll accounts.
Process and review HR, payroll, and benefit-related invoices in accounting software, including invoice coding, approval follow-up, and wire/check requests.
Support payroll audit requests by gathering, organizing, and validating payroll records, reports, and backup documentation.
Assist with documenting payroll procedures, checklists, and process improvements to support consistent and audit-ready payroll operations.
Maintain strict confidentiality of employee payroll information and sensitive records.
Perform other HR and payroll-related duties as assigned.