Payroll Team Lead

Amacon•Vancouver, BC

3d•Onsite

About The Position

The Payroll Team Lead is responsible to ensure that the payroll and benefits transactions for all hourly, salary, part time union/non-union employees of Amacon are processed within established deadlines and follow payroll policies and requirements. Amacon’s Payroll team services the construction, property management, and hospitality divisions of the business. The Payroll Team Lead will work closely with and may also assist the Human Resources team.

Requirements

5-7 years of full cycle payroll experience in a computerized payroll environment is required
Excellent knowledge of standard payroll principles/practices and legislative requirements and collective agreements, applying payroll expertise and analytical ability to resolve problems
Ability to maintain confidentiality and exercise extreme discretion
Ability to use initiative and self-managing skills to work independently with minimal direction, keep up to date with current/pending payroll regulations, and respond effectively to issues that arise
Analytical strengths to perform a variety of manual payroll related calculations (e.g., severance, pensions, retroactive payments)
Excellent verbal communication and written communication skills to respond to a range of inquiries to clarify payroll related processes and procedures and the application of policies and payroll related legislation and to discuss and resolve discrepancies in payroll documents
Ability to effectively collaborate with all levels of the business and develop/sustain cooperative working relationships with internal staff, vendors, and external contacts
Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, be efficient to address competing priorities and adapt to new ideas and constant changes. Keen focus on producing accurate and high caliber work
Ability to manage others – support and coach supporting administrators in the payroll function, and coordinate timelines as necessary to drive deliverables to completion
Openness to improve on, or suggest new processes, and flexibility during change management
Strong organizational and problem-solving skills, analytical and detail oriented
Ability to work effectively across time zones
Proficient with various computerized payroll systems, and MS Office software including excel.

Nice To Haves

PCP designation; CPM enrolment is welcomed.
Bachelor’s Degree or diploma in Accounting or Finance is a plus
experience with collective agreements an asset
Experience with Payworks, Paychex and Bamboo are an asset

Responsibilities

Accurately prepare semi-monthly Payroll in accordance with company and regulatory requirements for 200+ employees. Amacon payroll involves 10 legal entities in Canada (BC, ON, AB) and US (Colorado), with hourly, salaried and contract employees (some with collective agreements)
Review payroll pre-processing reports to ensure accuracy of all information, follows-up on and resolves discrepancies with appropriate staff in a timely manner
Review post-payroll reports for accuracy
Accurately review payrolls prepared by administrator: weekly payroll for hourly unionized employees in Ontario, bi-weekly and semi-monthly payrolls for hourly and salaried employees in BC
Manage timelines for payroll processing, monthly and quarterly reconciliations of WCB, WSIB, Union Dues, RRSP and Benefits processing
Manage payroll related payments on semi-monthly basis through cheque processing or other authorizations, as prepared by administrator
Oversee and process: manual/off-cycle pay runs as required, terminations (ROEs and vacation pay outs), RRSP reconciliations and contribution payments, various regulatory reporting, including ROEs, WCB, WSIB remittances, wage garnishments, employment verification requests and government assistance reconciliations, year end reporting and tax forms (T4, T2200s, RL1, W-2, etc.), special payrolls including benefit and year-end adjustments
Coordinate payroll deadlines with other departments, for payroll or payables processing
Process complex allocation reports that feed into payroll journal entries and monthly accruals on a timely and accurate basis
Ensure payroll allocations between projects or business units are accurate and in line with feedback from accounting, project and property managers
Analyze for reasonableness of expense allocations given budgets provided, and recognize for payroll changes to impact cost allocations
Responsible for the coordination efforts between Finance, HR, and other departmental accounting teams to ensure proper flow and maintenance of payroll changes
Ensure proper authorization and adherence to company policies including compliance with federal/state/local regulations for any changes to be made to employee records
Responsible for accurate tax payment for all payroll activities which requires a thorough understanding of all compliance regulations for: Canada: federal, provincial tax agencies, US: federal, state and municipal tax agencies
Ability to identify and resolve escalations or complex issues with strong emphasis on associated patterns, trends, and root cause analysis
Support formal internal and external audits, and understands legislated requirements pertaining to such
Support and provides investigation on regulatory and compliance issues
Require strong documentation skills as SOPs must be maintained regularly
Identify possible process improvements
Keep up with payroll regulations, government programs, and recommends on initiatives
Various other duties and responsibilities as assigned