Payroll Tax Specialist

PACS

4d • Onsite

About The Position

The Payroll Tax Specialist is responsible for supporting accurate, compliant, and timely payroll tax administration across PACS’s multi-state portfolio of healthcare facilities. This role researches and resolves federal, state, and local payroll tax notices; coordinates with tax agencies, ADP SmartCompliance, internal payroll teams, and facility contacts; and maintains accurate tracking, documentation, and audit-ready records. The Payroll Tax Specialist also supports tax account registrations for newly acquired entities, assists with payroll tax reconciliations, tax rate changes, and compliance inquiries, and helps strengthen payroll tax processes, controls, and reporting through continuous improvement and attention to detail.

Requirements

• 3+ years of payroll tax experience in a multi-state environment
• Hands-on experience with payroll, specifically tax processing and adjustments
• Working knowledge of tax systems for notice tracking and resolution
• Solid understanding of federal, state and local payroll tax compliance requirements
• Strong organizational skills with the ability to manage multiple deadlines and notice queues simultaneously
• Clear written communication skills for agency correspondence and internal documentation
• Ability to work independently and escalate issues with good judgement
• Proficiency in Microsoft Excel for reconciliation, tracking and reporting
• Comfort navigating federal and state agency portals
• Prior experience setting up tax jurisdictions for newly acquired entities
• Familiarity with SUI/FUTA reconciliation and unemployment tax management

Nice To Haves

• Experience with Workday and ADP SmartCompliance
• Multi-entity and multi-state payroll
• Healthcare industry payroll

Responsibilities

• Research and resolve federal, state and local payroll tax notices across PACS’s multi-state portfolio of healthcare facilities
• Analyze penalty & interest assessments to determine responsibility and identify abatement eligibility
• Review and validate ADP SmartCompliance response packages for accuracy and completeness before closing notices in tracking log
• Communicate effectively with federal, state and local tax agencies via phone, email and agency portals to resolve notices and disputes
• Provide support to internal payroll teams and facility level contacts regarding notice-related inquiries
• Monitor and manage FreshService ticket queues related to tax notices to ensure SLAs are met and issues are routed appropriately
• Maintain the agency notice tracking log and ensure all notice activity is documented accurately for audit reporting purposes
• Register for state & local withholding/unemployment tax IDs for newly acquired companies
• Facilitate the creation of state specific POA forms to grant ADP legal authorization to act on acquired entity’s behalf
• Ensure adherence to department and company SOPs and support the maintenance of process documentation
• Manage unemployment tax rate changes
• Collaborate with team members to identify efficiencies and improve notice resolution workflow
• Stay updated on payroll tax legislation, agency rule changes and filing requirements to help prevent future notices
• Support the preparation and maintenance of payroll tax policies, procedures and internal reference materials
• Assist with internal and external audit support and compliance inquiries as needed

Benefits

• Relocation assistance is available for qualified candidates who reside outside the greater Salt Lake City area.
• medical, dental, and vision plans
• generous paid time off and holidays
• Health Savings Accounts (HSA)
• Flexible Spending Accounts (FSA)
• 401(k) plan, complete with company contributions
• Employee Assistance Plan (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed