Payroll & Tax Compliance Specialist

PlaneSense, Inc.•Portsmouth, NH

5d•Hybrid

About The Position

The Payroll & Tax Compliance Specialist is responsible for processing payroll and ensuring compliance with all federal, state, and local tax requirements. This role supports a growing, multi-state workforce and oversees payroll tax activity in ADP, ensuring filings are accurate, timely, and compliant. The position plays a key role in reviewing payroll data, resolving discrepancies, and minimizing risk.

Requirements

Proficiency in Microsoft Excel and other Microsoft Office applications
Strong attention to detail and organizational skills
Ability to review and verify data for accuracy
Strong analytical and problem-solving skills
Ability to manage deadlines and prioritize tasks in a fast-paced environment
Ability to maintain confidentiality and handle sensitive information
Strong communication skills and ability to work collaboratively across departments
2+ years of experience in payroll processing or working with a payroll service provider
Strong working knowledge of ADP Workforce Now
Experience with ADP Workforce Manager or similar software
Working knowledge of payroll processes and payroll tax requirements

Nice To Haves

Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field preferred

Responsibilities

Process new hires, terminations, and qualifying life or work events
Import, review, and verify employee timecards to ensure approvals are complete and totals are accurate
Maintain and update employee pay data in ADP Workforce Now, including pay rate changes, transfers, and earnings adjustments
Process and verify payroll data including wage garnishments, child support orders, and other deductions as needed
Review payroll registers and supporting reports to help ensure accuracy prior to finalization
Review payroll tax withholdings and filings in ADP to help ensure accuracy and compliance with federal, state, and local requirements
Support multi-state payroll compliance, including assisting with state registrations and tax setup
Reconcile payroll tax reports and assist in identifying and resolving discrepancies
Assist with responding to tax notices and coordinate with ADP and applicable agencies as needed
Support preparation and review of payroll related reports and filings for federal and state agencies
Assist with year-end payroll activities, including W-2 review and reconciliation
Help maintain compliance with payroll, wage and hour laws, and company practices
Maintain accurate payroll and personnel records in accordance with company policies
Support with internal and external audits
Maintain strict confidentiality in all payroll and employee matters
Support Payroll and HR projects and additional tasks as needed