Payroll Support Representative

Loyola University

1d•Hybrid

About The Position

Provide administrative support to the payroll department. Maintain and audit timekeeping systems within Workday. Ensure employees clock in/out correctly and resolve discrepancies timely. Generate reports on time, attendance, absenteeism, and leave trends. Provide comprehensive reports to support departmental management of time and absence while ensuring compliance with University policies and procedures. Provide data to payroll, human resources, and benefits for compliance audits. Assist employees and managers with questions regarding timekeeping and absence management. Provide payroll support for all non-exempt and exempt employees.

Requirements

Minimum of one year experience in payroll, timekeeping, data entry or similar experience.
Strong understanding of Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), related labor laws, and applicable compliance requirements in multiple states, exempt vs non-exempt, etc.
Working knowledge of Workday Payroll, Absence, and Time Tracking
Experience supporting payroll and reviewing payroll
Demonstrated experience with computer information systems, desktop applications and on-line processes, including but not limited to strong skills in Microsoft Excel.
Self-starter with a logical and methodical approach to identify solutions
Organized and detail-oriented, driven by the challenge of shifting projects and priorities
Team player with great communication skills and the ability to establish effective working relationships at all levels within the company
Able to manage multiple projects simultaneously and work independently
Dependable with impeccable ethics and integrity, and can handle highly sensitive and confidential information in a professional manner
Able to prioritize your duties by effectively managing your time to commit to tight deadlines
Able to support the University's goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education.
Communicating (by means of expressing or exchanging ideas).
Visual acuity (to determine the accuracy, neatness, and thoroughness of work assigned or to make general observations about facilities/structures; preparing and analyzing data; viewing a computer screen; extensive reading; etc.)
Moving self (within office, around campus, in the community, etc.).
Ability to remain in a stationary position for sustained periods of time.
Repetitive motion (such as substantial movement of the wrists, hands, fingers).
All candidates must be eligible to work in the United States and complete employment eligibility verification by the first day of employment at Loyola University Maryland, as required by law (e.g., Form I-9).
Unless explicitly stated otherwise in the job description or job advertisement, Loyola University Maryland does not sponsor employment visas for this position.

Nice To Haves

Bachelor's degree
FPC preferred

Responsibilities

Serve as the functional lead for Workday time and absence
Manage time tracking, schedule maintenance, accruals, and approvals for staff employees
Interpret and apply federal, state, and University policies regarding time reporting and time-off accruals.
Audit time and absence submissions regularly to ensure policy adherence, accurate pay, and proper chargeback to departmental accounts.
Provide time entry data to finance and budget teams to support labor cost analysis, financial aid payroll planning, and compliance with funding restrictions
Support internal and external audits related to payroll, labor costing, and grant compliance
Develop documentation and training for department timekeepers, business administrators, and supervisors across campus
Partner with EA (Enterprise Applications) and the technology department to assist with proper configuration updates, as needed
Lead a customer service culture in the payroll office, while serving as the primary contact for all time and absence inquiries between payroll, department leadership, and student employment supervisors
Deliver Workday training on an as-needed basis to non-exempt employees and supervisors, virtually and in person
In partnership with the Payroll Support Representative, manage correspondence of the payroll e-mail inbox
Support supervisor and payroll team in the development and communication of payroll processing schedules
Assist Manager with semi-monthly payroll processing as needed
Support payroll deductions and help resolve managers’ payroll inquiries promptly
Analyze and resolve payroll discrepancies efficiently, including but not limited to – periodic and quarterly adjustments, analyzing special payments, troubleshooting, scheduling maintenance, calculating and reconciling wage garnishments and other various payroll deductions
Assist with payment requests, hours analysis and import, salary adjustments, tax form analysis, calculation and review of payroll, the creation and transmittal of Automated Clearing House/National Automated Clearinghouse Association (ACH/NACHA) files, and calculations and remittance of applicable taxes for all non-exempt staff and student employees (bi-weekly payroll).
Provide support for various duties, including, but not limited to, direct deposit campaigns, audits, stale dated check reconciliation, W2 preparation and duplicate W2 requests.