Payroll Supervisor

City of Tucson•Cocoa, FL

4d•$32 - $48•Onsite

About The Position

The Payroll Supervisor position at the City of Tucson’s Human Resources Department is responsible for ensuring accurate and timely payroll processing by managing payroll operations, staff performance, and compliance with tax and labor regulations. This position supports organizational goals by maintaining payroll integrity, minimizing risk, and enabling efficient workforce management through reliable compensation practices. Work is performed under the supervision of the Payroll Manager. This position exercises supervision over payroll personnel.

Requirements

Bachelor's degree
Three (3) years of directly related experience
A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
Any combination of relevant education and experience may be substituted on a year-for-year basis.

Nice To Haves

Degree in Finance or related field, Business or Human Resources
Certified Payroll Professional (CPP)
At least (one) year in a supervisory position.
Experience in Payroll administration or Municipal payroll.
Experience in payroll laws and regulations, including federal, state and local tax requirements (e.g. FLSA, ACA, IRS guidelines).
Experience in payroll reconciliation, tax filings, and W-2/W-3 reporting.
Experience in high volume payroll utilizing UKG or Workday systems.
Experience with 1,000 or more employee population.
Experience in Finance Management.
Experience in training, mentoring, and evaluating staff, managing workflows, and ensuring timely and accurate payroll processing.

Responsibilities

Plans and coordinates system testing, implementation, and maintenance of the payroll module and its interfaces with other systems.
Maintains the payroll system by updating earning and deduction codes, ensuring annual balance carry-overs, and resolving complex customer inquiries.
Provides end-user training on payroll software while ensuring compliance with internal controls, regulations, and legal requirements.
Validates post-payroll totals and completes city-wide audits of payroll processing dates.
Prepares and audits off-cycle payroll items, including supplemental payouts, and calculates, logs, and processes taxes related to those payments.
Requests for necessary fund transfers from the Finance Department.
Analyzes and evaluates payroll data to support accurate payroll tax balancing and compliance with tax regulations.
Maintains reports to track military leave pensions, garnishments, child support, and payroll timesheet audits.
Compiles and reconciles year-end Workers’ Compensation data reporting and insurance renewals.
Generates and reviews reports to identify payroll errors and implements preventive measures to enhance accuracy.
Creates and maintains Standard Operating Procedures (SOPs), reviewing regularly for accuracy and updating as needed.
Supervises payroll staff, including hiring, training, performance evaluations, and ongoing professional development.
Conducts one-on-one meetings and provides quality control reviews to ensure the accuracy and effectiveness of payroll operations.
Leads onboarding and training of payroll staff, providing coaching and support.
Provides operational support across all payroll functions by serving as a backup for Payroll Technicians and Analysts, stepping in to perform critical tasks as needed.
Prepares, reconciles, and files all required payroll tax documents, including W-2 forms, quarterly tax reports, and state-specific filings such as the Department of Economic Security (DES) report.
Ensures timely and accurate payment of federal, state, and local payroll taxes.
Collaborates with various departments to maintain compliance with city policies, retirement plans, and union agreements.
Develops and delivers city-wide payroll training for end users, supervisors, and payroll liaisons.
Collaborates with the Payroll Manager to establish and achieve divisional goals and meet critical deadlines.
Evaluates payroll processes to identify areas for improvement and implements changes.
Performs all other duties and tasks as assigned.