Payroll Specialist

IREN•Dallas, TX

1d•Hybrid

About The Position

The Payroll Specialist will ensure accurate, compliant, and timely payroll processing for employees across Canada and the United States, supporting a positive employee experience and strong financial controls. With a focus on precision, confidentiality, and continuous improvement, this role manages end-to-end payroll activities, partners with People & Culture and Finance to resolve complex pay scenarios, and maintains effective relationships with external providers to ensure payroll, remittances, and reporting obligations are consistently met.

Requirements

Comprehensive knowledge of Canadian and US payroll rules/legislation and employment legislation required, particularly British Columbia, Texas, New York and California
Business Administration Diploma or Degree or similar from an accredited university or college
Experience with benefits programs such as 401(k) plans and RRSP
Organizational, planning, analytical and problem-solving skills, working with various internal and external stakeholders
High attention to detail
Ability to prioritise and work effectively under tight deadlines, be independent and work in a collaborative group-oriented environment with the help of sound judgement in decision-making processes
Ability to work in a structured and documented way, and proactively assess and reduce risk
Proficient with Office 365 (Word, Excel, Outlook, etc.)

Nice To Haves

Certified Payroll Manager (CPM) or Certified Payroll Professional (CPP) designation (or equivalent) is considered an asset
ADP and Xero platforms is an advantage but not essential
Experience in cross-border payroll for both Canada and the US is highly desirable

Responsibilities

Manage end-to-end payroll processing for a diverse workforce including salary, hourly, and casual employees in both Canada and the US including reporting of overtime, on-call and call-out pay.
Validate complex payroll calculations (e.g. retroactive payments, overtime, maternity/parental leaves, live out allowances, payroll adjustments) and update related systems as needed.
Generate final pay in accordance with local legislations and labour laws as and when instructed by People & Culture (Human Resources).
Ensure accurate calculation of wages, tax withholdings, and deductions including related to benefits contributions, including 401(k) plans and RRSPs.
Engage with employees to respond to their queries on matters relating to payroll, in a timely manner.
Primary contact and liaison with ADP payroll services in Canada and the US, ensuring that outsourced payroll and disbursements are successfully achieved.
Partner with business leaders to ensure appropriate time codes are established and functioning as expected for hourly time reporting, including base and overtime pay are calculated according to employment standards and legislations.
Complete one-off pay runs based on business need, including annual incentives, etc.
Administer employee benefits programs, including enrolment, deductions, and contributions to retirement savings plans such as 401(k) plans in the US and RRSPs in Canada. Ensure compliance with plan rules, regulations, and contribution limits.
Ensure compliance with relevant payroll laws and regulations in both Canada and the US related to benefits programs, including 401(k) plans and RRSPs. Prepare and submit required documentation for retirement savings contributions and tax filings accurately and on time.
Facilitate accurate and timely pay of Long Term Incentive Plan benefits in alignment with vesting schedules and in compliance with plan text rules and local tax requirements
Oversee the reconciliation of all government remittances and year-end filings including T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP, 401K and Texas unemployment taxes.
Utilize payroll and benefits administration software (e.g., ADP) to process payroll, manage benefits, as well as ERP systems (e.g. Xero) to post payroll data for financial integration.
Maintain payroll integrations to various software as applicable.
Generate reports related to payroll, benefits contributions, and retirement savings plans for management review, audits, and compliance purposes. Analyze data to ensure accuracy and identify discrepancies or trends requiring attention.
Support the Finance team with the implementation of SOX Compliant processes and procedures relating to Payroll across the Group
Additional duties assigned from time to time by management.

Benefits

Base salary
Annual performance incentives
Opportunities to build long-term wealth through equity programs
Medical, dental, and vision insurance coverage – 100% company paid for employees, 75% company paid coverage for dependents
Company-paid life and disability insurance
Voluntary life, critical illness, and accident coverage available
Health Savings Accounts (HSA) – when combined with the High-Deductible Health Plan
Employee Assistance Program and wellness resources
401(k) retirement plan with company match
Financial wellness tools and resources
Paid Time Off (PTO) and paid holidays
Flexible work arrangements
Opportunities for advancement and internal mobility
Training and personal development opportunities
Company events and team-building activities