Payroll Specialist

Volatus Aerospace • Vaughan, ON

37d • $55,000 - $80,000 • Hybrid

About The Position

Volatus Aerospace is seeking a proactive and detail-oriented, Payroll Specialist to support our multi-entity, cross-border payroll operations. This role is based in Vaughan, Ontario and operates in a hybrid model (4 days in-office, 1 day remote).
The Payroll Specialist will be responsible for the end-to-end payroll process across Canadian and U.S. entities, ensuring accuracy, compliance, and timely processing. This role requires strong technical payroll knowledge, attention to detail, and the ability to work in a fast-paced, multi-jurisdictional environment.

Requirements

• 3–5+ years of payroll processing experience, preferably in a multi-jurisdiction environment
• Strong knowledge of Canadian payroll, including applicable payroll legislation, statutory deductions, and compliance requirements
• Experience processing U.S. payroll, with a solid understanding of applicable payroll practices and compliance requirements
• Experience working in a public company environment, including hands-on responsibility for the administration of equity compensation programs such as stock options and RSUs.
• Hands-on experience with Dayforce is preferred; experience with BambooHR or other HRIS/payroll systems is also required
• Strong knowledge of payroll legislation, tax regulations, remittances, year-end reporting, and payroll compliance obligations
• High level of accuracy, attention to detail, and strong analytical and problem-solving skills
• Ability to manage multiple priorities, work under pressure, and meet strict deadlines

Nice To Haves

• Exposure to UK and/or European payroll is considered an asset

Responsibilities

• Own the end-to-end payroll process for assigned employee groups across Canada and the United States, ensuring payroll is processed accurately, on time, and in compliance with applicable legal and company requirements.
• Review and process payroll transactions related to hiring, compensation changes, variable pay, commissions, allowances, statutory leaves, terminations, final pay, and benefit or other deductions.
• Manage the day-to-day administration of the Company’s stock option and RSU programs, including recordkeeping, vesting, compliance, and related payroll taxation and reporting.
• Reconcile payroll registers, remittances, tax withholdings, benefit deductions, and general payroll reports, and investigate and resolve discrepancies in a timely manner.
• Support cross-border payroll administration by ensuring payroll inputs and employee data are correctly maintained for multiple jurisdictions and worker populations.
• Prepare payroll-related documentation and filings, including Records of Employment, year-end slips and summaries, audit support, and other payroll compliance materials.
• Serve as the primary HR payroll contact for employees and managers for payroll inquiries and issues.
• Work closely with HR to ensure payroll changes are aligned with offer letters, employment agreements, promotions, organizational changes, benefit enrollments, and leave administration.
• Collaborate with Finance on payroll funding, reconciliations, accrual support, reporting, and month-end or year-end payroll requirements.
• Help establish, document, and improve payroll procedures, controls, and reporting practices to support operational efficiency and compliance.
• Liaise with payroll providers and support the ongoing maintenance of payroll systems, including system updates, implementation activities, testing, and issue resolution.
• Contribute to jurisdictional readiness for future payroll expansion, including assisting with payroll processes and coordination for new jurisdictions such as the United Kingdom.
• Maintain strict confidentiality and handle sensitive employee data with a high degree of accuracy, discretion, and professionalism.

Benefits

• We offer a competitive salary, comprehensive benefits, and a group RRSP with 3% company matching after three months of employment.
• The role also offers a hybrid work schedule of four days in the office and one day remote, as well as a collaborative and supportive work environment where your contributions directly impact company growth and operational success.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees