Payroll Specialist

EXCLUSIVE JETS LLC•Raleigh, NC

111d•Onsite

About The Position

The Payroll Specialist is responsible for day to day payroll processing, HRIS administration, and employee data support for a private aviation company operating in a multi state, SOX controlled environment. This role is primarily focused on accurate and timely payroll execution using the Paycom HRIS and payroll system. The Specialist works under the direction of the Payroll Manager to execute payroll transactions, support compliance activities, respond to employee inquiries, and maintain required payroll, tax, and benefits documentation. This role is hands on and execution focused, with no supervisory responsibilities.

Requirements

Associate or Bachelor's Degree in Accounting, Human Resources, Business Administration, or related field (or equivalent experience).
3 to 5 years of hands on payroll processing in a multi state environment.
Hands on experience using payroll software, preferably Paycom.
Experience supporting payroll tax or state account administration.
Strong attention to detail and ability to meet payroll deadlines.
Being a self starter who is highly motivated with strong initiative
Interpersonal skills with an emphasis on strong communication skills in both oral and written forms
Effective time management
Attention to detail
Focus on excellence
Adaptability
Accountability and having hard conversations
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
Excellent organizational, interpersonal, writing skills and attention to detail.
Strong analytical and problem solving skills.
Ability to prioritize and adapt to a fast-paced environment.
Proven ability to scale processes as our population and payroll complexity increase over time.
Accuracy and attention to detail
Comfort working within regulated, procedural environments
Strong organizational and follow through skills
Ability to escalate issues appropriately
Customer service mindset with employees and managers with clear, professional communication
Ability to work collaboratively within Payroll, HR, and Finance teams
Ability to see and hear clearly
Ability to read, comprehend, and speak English clearly
Ability to sit, stand, and walk for extended periods
Ability to regularly lift/move up to 30 pounds
Adherence to department dress code

Nice To Haves

Experience in aviation, transportation, manufacturing, or similar operational industries.
Exposure to complex pay rules (overtime, premiums, per diem, or crew pay models).
Experience supporting payroll in a public company or SOX controlled environment.
FPC (Fundamental Payroll Certification) or progress toward CPP certification.
Experience validating or reconciling timecard imports from third party systems.
Exposure to leave administration or state mandated leave programs.

Responsibilities

Process regular and off cycle payrolls for hourly, salaried, and variable pay employees using Paycom.
Support payroll for a multi state workforce, ensuring accurate application of state and local wage and hour requirements.
Review payroll previews, registers, and exception reports to identify discrepancies prior to payroll submission.
Validate timecard data, including hours imported from third party timekeeping or scheduling systems.
Enter and maintain payroll data in Paycom, including new hires, pay rate changes, earnings codes, and terminations.
Assist with payroll corrections, retroactive payments, and special earnings as directed.
Maintain accurate employee records in Paycom, ensuring consistency across payroll, timekeeping, and HR data.
Support employee use of Paycom self service features related to pay statements, tax forms, and direct deposit.
Run standard Paycom payroll and HRIS reports to support reviews, reconciliations, and audits.
Assist with Paycom testing related to system updates, configuration changes, or new state setups.
Perform assigned payroll control activities in accordance with documented SOX procedures.
Maintain payroll approvals, reconciliation support, and audit documentation.
Follow established segregation of duties, system access, and approval workflows.
Escalate payroll discrepancies, compliance concerns, or system issues to the Payroll Manager.
Support payroll tax administration by assisting with tax account setup, maintenance, and updates for new or existing state and local jurisdictions.
Assist with monitoring and maintaining state and local tax accounts, including unemployment and withholding accounts.
Support reconciliation of payroll tax reports and assist with issue resolution in coordination with payroll vendors or Finance.
Assist with state specific leave program account support (e.g., paid family and medical leave programs), including account setup, employee deductions, and report validation.
Support payroll related aspects of employee leave administration, including unpaid and paid leaves, state mandated leave programs, and coordination with timekeeping.
Assist with ensuring accurate pay treatment, deductions, and accruals during leaves of absence.
Coordinate with HR, leave administrators, and payroll vendors to ensure leave data is accurately reflected in Paycom.
Escalate complex leave issues or compliance questions for review as needed.
Respond to routine employee payroll, tax, benefits, and leave questions in a timely and professional manner.
Research discrepancies and provide clear explanations to employees.
Maintain strict confidentiality of employee and company information.