Payroll Specialist

FCC Canada • Toronto, ON

9d • $80,000 - $90,000 • Onsite

About The Position

FCC Canada, a subsidiary of FCC Construcción, is seeking a Payroll Specialist to join their team. This role is crucial for managing the full-cycle payroll process for unionized and non-unionized employees across multiple sites, ensuring accuracy, compliance with Canadian payroll legislation, and timely processing of all payroll-related activities. The Payroll Specialist will report to the HR Manager and play a key role in supporting the Pape Tunnel and Underground Stations (PTUS) project.

Requirements

• Payroll Compliance Practitioner (PCP) designation or equivalent combination of education and experience.
• 3–5 years recent payroll experience with ADP and time & attendance systems.
• Experience with unionized and non-unionized payroll, processing and administration.
• Proven experience managing payroll across multiple sites/projects and unions.
• Strong working knowledge of collective agreements and union payroll rules.
• Expertise in handling complex pay structures (multi-rate, premiums, allowances, retro pay).
• Solid understanding of Canadian payroll legislation and compliance, including year-end reporting and T2200 requirements.
• Strong reconciliation, analytical, and problem-solving skills.
• Intermediate to advanced Excel skills (reconciliations, reporting, data analysis).
• Ability to manage high-volume payroll in a fast-paced, deadline-driven environment.
• Strong communication and coordination skills with site teams and stakeholders.
• High level of accuracy, organization, and attention to detail.
• Ability to handle confidential information with discretion.
• Intermediate Microsoft Excel skills; proficiency in Outlook, Word, and ADP.

Nice To Haves

• Experience in construction, infrastructure, or project-based environments strongly preferred.

Responsibilities

• Prepare and process full-cycle weekly and bi-weekly payrolls accurately and on time, including importing hours, entering data into ADP Payroll, calculating changes, balancing, and post-verifying payroll.
• Manage Time and Attendance data within the system; resolve discrepancies and exceptions.
• Administer payroll for unionized employees (interpret collective agreements, apply wage scales, premiums, overtime rules, union dues, retro pay) and non-unionized employees (merit increases, bonuses, commissions).
• Compile and summarize payroll information for management reports as required.
• Assist with regular and annual payroll reporting, reconciliations, remittances, and filings.
• Support audit requirements and ensure compliance with internal controls and legislation.
• Participate in Total Rewards projects and process improvements.
• Create, update, and maintain process documentation and payroll records.
• Identify and recommend areas for process improvement.
• Respond to payroll inquiries from employees, site teams, and union representatives with professionalism and accuracy.
• Partner with HR, Finance, and Operations to resolve complex payroll issues across sites.
• Handle employee inquiries with professionalism and confidentiality.
• Ensure compliance with Canadian payroll legislation, employment standards, and union agreements across all PTUS Projects sites.
• Prepare and manage government remittances and filings.
• Prepare and manage year-end processes (T4s, ROEs, reconciliations).
• Prepare and manage T2200 (Declaration of Conditions of Employment) forms, including coordination with HR and employees for eligible expense claims.
• Prepare and manage internal and external payroll audits.
• Generate site-specific and consolidated payroll reports for Finance and Operations.

Benefits

• Commitment to cultivating a diverse and inclusive culture
• Equal opportunity employer
• Reasonable accommodation upon request to support applicants throughout their journey

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree