Payroll Specialist

Berlin City Auto Group • Portland, ME

7d • Onsite

About The Position

Berlin City Auto Group is seeking an experienced Payroll Specialist to support payroll operations for a multi-state organization with over 500 employees. This role is ideal for a hands-on payroll professional who thrives in a fast-paced environment and understands the complexities of commission-based pay, technician flat-rate compensation, and benefits deductions. You will play a critical role in ensuring accurate and timely payroll processing while partnering with HR and Accounting to maintain compliance and improve processes. The hours for this position are 9:00 to 5:30 PM, Monday to Friday.

Requirements

• 2+ years of payroll experience, preferably in a multi-state environment
• Experience processing payroll for mid-to-large organizations (300+ employees preferred)
• Strong understanding of commission-based and/or hourly payroll structures (automotive experience a plus)
• High attention to detail, strong organizational skills, and the ability to meet deadlines
• Strong communication skills and ability to collaborate cross-functionally
• Working knowledge of payroll accounting, including reconciliations and reporting
• Experience with payroll systems such as Paylocity, ADP, or similar platforms
• Advanced Microsoft Excel skills (pivot tables, formulas, data validation)
• Knowledge of federal and state wage and hour laws
• Must be at least 18 years old
• Must be authorized to work in the United States
• Must be able to pass a pre-employment background check

Nice To Haves

• automotive experience a plus

Responsibilities

• Process payroll for 500+ employees across multiple states, ensuring accuracy and compliance with federal, state, and local regulations
• Calculate and process commissions, bonuses, and technician flat-rate pay
• Maintain payroll deductions, including benefits, garnishments, and taxes
• Review and audit payroll data, including timecards, pay rates, and deductions
• Assist with payroll reconciliations and support general ledger entries in partnership with Accounting
• Collaborate with HR and department leaders to resolve payroll discrepancies
• Support payroll reporting and assist with internal and external audits
• Ensure compliance with wage and hour laws, including overtime and multi-state requirements
• Provide support and guidance to managers on timekeeping and payroll processes

Benefits

• Paid time off that accrues from day one
• Comprehensive benefits: medical, dental, vision, life, and disability insurance
• 401(k) with employer contribution
• Health & Wellness reimbursement (up to $75/month)
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed