Payroll Specialist - North America

BMT•Ottawa, ON

4d•CA$55,000 - CA$75,000•Onsite

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.

Requirements

3 to 5 years of payroll experience, including Canada and United States
Experience using ADP Workforce Now for payroll processing and reporting
Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
Proficiency in Microsoft Office, particularly Excel
Experience with time and attendance systems, including timesheet management
Strong attention to detail with a high degree of accuracy and accountability
Ability to manage multiple priorities and meet tight deadlines
Strong problem solving and communication skills, with a customer-service mindset
Ability to work independently and collaboratively across teams

Nice To Haves

Payroll certification (e.g., PCP) or working towards is considered an asset
Experience supporting payroll system implementations, migrations, or enhancements is an asset
Experience in an engineering, consulting, or project-based environment is an asset

Responsibilities

Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
Ensure all earnings, deductions, and statutory remittances are calculated accurately
Maintain payroll records and ensure data integrity within payroll systems
Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates
Administer time and attendance processes, including timesheet submission, review, and approval workflows
Validate employee hours, overtime, and project coding for accuracy and completeness
Partner with managers to resolve timesheet discrepancies in a timely manner
Ensure alignment between approved timesheets and payroll processing timelines
Support continuous improvement of time tracking processes and system utilization
Ensure compliance with federal, provincial, and state payroll legislation
Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
Manage year end processes including T4, RL1, W2, and related filings
Support internal and external audits by providing payroll documentation and analysis
Administer employee benefits programs including enrolments, changes, and deductions
Reconcile benefit invoices and work closely with vendors
Ensure accurate processing of RRSP, and 401k contributions
Perform regular payroll reconciliations and resolve discrepancies
Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
Maintain strong internal controls and identify opportunities for process improvements
Respond to employee payroll inquiries in a timely and professional manner
Provide guidance on payroll related matters including deductions, taxation, and benefit impacts

Benefits

3 to 5 years of payroll experience, including Canada and United States
Experience using ADP Workforce Now for payroll processing and reporting
Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
Payroll certification (e.g., PCP) or working towards is considered an asset
Proficiency in Microsoft Office, particularly Excel
Experience with time and attendance systems, including timesheet management
Experience supporting payroll system implementations, migrations, or enhancements is an asset
Experience in an engineering, consulting, or project-based environment is an asset
Strong attention to detail with a high degree of accuracy and accountability
Ability to manage multiple priorities and meet tight deadlines
Strong problem solving and communication skills, with a customer-service mindset
Ability to work independently and collaboratively across teams