Payroll Specialist

Trackunit • Kitchener, ON

25d • $75,000 - $100,000 • Hybrid

About The Position

Trackunit is a fast-growing company and a leading supplier of IoT solutions, operating out of many offices worldwide. Trackunit specializes in digital solutions that connect machines, people, and systems in the global construction industry. The construction industry is the least digitalized industry of all. This lack of digitalization has left construction far behind a global economy on the rise and placed the industry as one of the least productive industries too.
We are looking for a Senior Payroll Specialist, who will own end-to-end payroll operations for North America, ensuring employees in Canada and the United States are paid accurately, on time, and in full compliance with local legislation.
You’ll act as a trusted subject-matter expert across payroll, expenses, and related processes — combining deep technical expertise with a strong sense of ownership and accountability. This is a role with high impact on employee trust, financial integrity, and operational excellence.
With locations in the hearts of London, ON and Kitchener, ON we offer you a flexible setup with the possibility to work from one of our locations or remotely from anywhere in Ontario. No relocation assistance is offered for this position.
What’s in it for you?
A place in an agile growth SaaS business, with possibilities to grow internally in the company. We are moving quickly, so fasten your seat belt and prepare to adjust. Back in 2020 we were 150 employees at Trackunit and we have just passed 450 employees.
International environment with regular check-ins and social events across teams, departments and borders.
We take your personal and professional development goals seriously and we support them through training, coaching and mindfulness as well as with an open feedback culture to enable you to identify your strengths and opportunities. We do this by touching upon your impact on our triple focus: impacting yourself, impacting teams/relations and impacting the organisation/strategy.
Flexibility and hybrid working is not just a cliché to us or something we state in a job posting. We do offer you a flexible setup and believe that you best can structure how your routines look like. And once you have chosen how you work best, let us know what you need: we got you covered with the IT equipment you need for your work.
Turning the Tide. At Trackunit, we aim to create and contribute to an inclusive workplace. And this priority starts with our hiring - we do not discriminate on the basis of gender identity, sexual orientation, personal expression, ethnicity, religious belief, or disability status. We only assess candidates on their qualifications and merit. Learn more about TIDE and other DE&I initiatives here.

Requirements

• Significant experience managing end-to-end payroll operations across Canada and the United States
• Strong knowledge of payroll legislation, tax requirements, and compliance obligations in both countries
• Experience with payroll tax reporting, remittances, and year-end processes
• Proven ability to operate independently and manage complex, high-risk processes
• Experience working with payroll systems and external vendors
• Strong attention to detail and ability to handle time-sensitive and complex scenarios
• Clear communication skills, with the ability to explain payroll topics to non-experts
• High level of discretion and integrity when handling sensitive information
• A mindset of continuous improvement, with interest in automation and process optimization

Nice To Haves

• Certified Payroll Professional (CPP) – U.S. designation
• Payroll Compliance Practitioner (PCP) – Canadian designation

Responsibilities

• Own and execute end-to-end payroll operations for Canada and the United States, ensuring accuracy, timeliness, and full compliance
• Manage complex payroll scenarios, including off-cycle runs, retroactive adjustments, and variable compensation
• Administer employee expenses, ensuring accurate and timely reimbursement and adherence to policies
• Act as the primary point of contact for employees on payroll-, expense-, and benefits-related matters
• Ensure payroll tax compliance, including filings, remittances, reconciliations, and year-end reporting
• Monitor and interpret legislative changes, proactively identifying risks and ensuring compliance
• Manage payroll-related vendor relationships, including payroll providers and benefits partners
• Maintain strong payroll controls, documentation, and audit readiness
• Collaborate closely with Finance and People & Talent to support employee lifecycle changes and financial reporting
• Drive continuous improvement, identifying opportunities to increase accuracy, efficiency, and scalability — including through automation and AI

Benefits

• A place in an agile growth SaaS business, with possibilities to grow internally in the company.
• International environment with regular check-ins and social events across teams, departments and borders.
• We take your personal and professional development goals seriously and we support them through training, coaching and mindfulness as well as with an open feedback culture to enable you to identify your strengths and opportunities.
• Flexibility and hybrid working is not just a cliché to us or something we state in a job posting. We do offer you a flexible setup and believe that you best can structure how your routines look like. And once you have chosen how you work best, let us know what you need: we got you covered with the IT equipment you need for your work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees