Payroll Specialist

TransCanada Turbines • Airdrie, AB

49d

About The Position

The Payroll Specialist is a key member of the Human Resources team, managing full-cycle, bi-weekly payroll for Canada and US pay groups (approximately 250+ in Canada and 35+ in USA). Utilizing UKG Pro and WFM, this role ensures accurate end-to-end processing while coordinating international requirements with third-party providers in the United Kingdom, Australia, UAE, and Malaysia. Beyond processing, the specialist provides critical support for payroll accounting and benefit billing to ensure seamless financial and operational compliance. This role is a comprehensive generalist position, balancing hands-on processing and full-cycle payroll responsibilities. Reporting to the Director, Human Resources (or delegate), you will join an integrated HR team and participate in a phased knowledge handover ahead of a pending retirement in summer 2027.

Requirements

• Post-secondary education in Human Resources, Business or related area and or a combination of relevant experience and skills.
• Payroll Compliance Professional (PCP) Certificate (completed or in progress).
• Minimum of 5 years of job-related experience, preferably with experience using UKG PRO and WFM platforms, alternative in-house payroll systems experience will be considered.
• Familiarity with local, provincial, and federal laws as they pertain to Human Resources/Payroll.
• Proficiency with Microsoft Office (Excel, Word, Teams, Outlook, Power Point).
• A results-oriented professional with a proven track record of delivering high-accuracy payroll within a collaborative team, while possessing strong time management skills.
• Excellent people skills and a desire to learn and ability to adapt to a dynamic, growing organization.
• Strong communication skills both written and verbal.
• Ability to operate with very high levels of integrity and confidentiality.

Responsibilities

• Process bi-weekly Canada and USA payrolls for both salaried and hourly employees within the designated time periods, while ensuring employees are paid accurately and on time.
• Process monthly international payrolls with support from third-party agencies for UK Australia, Malaysia, UAE and International payments.
• Review and audit payroll reports for each payroll run to confirm accuracy.
• Remit source deduction payments and employee benefit contributions to the relevant governing bodies and/or benefit providers within required deadlines.
• Administer full-cycle payroll from initiation to completion, ensuring the accurate integration of benefit billings, tax remittances, and payroll deductions.
• Investigate, review, and recommend enhancements for process changes.
• Safeguard the integrity of the payroll function by ensuring data accuracy and serving as a trusted advisor to employees and leaders; addressing all payroll inquires with a high degree of confidentiality.
• Work closely with the HR team to identify gaps in internal processes, procedures, and documentation, and make recommendations to assist with continual improvement.
• Complete monthly tasks which include processing payroll / benefit invoices, uploading and posting payroll journals, submitting payment requests, reconciling payroll clearing accounts and uploading and posting payroll accruals.
• Responsible for workers’ compensation remittances and annual returns in all jurisdictions.
• Audit and review annual PIER reports.
• Prepare year end government tax documents (T4, W2) and various year end payroll reports as requested.
• Issue Records of Employment (ROE) in a timely manner through UKG PRO.
• Supports month-end and year-end requirements for Payroll (including WCB), while working with Finance as necessary to meet month-end and year-end deadlines.
• Respond to employee queries in a timely manner.
• Support the Director, HR or delegate to provide reporting on various payroll requirements.
• Committed to ongoing optimization of UKG PRO platform with ability to adapt to and implement new payroll system management tools as business needs revolve.
• Develop and maintain written payroll policies and processes.
• Take ownership of Health, Safety and Environment (HSE) issues and demonstrate enthusiasm and support for HSE.
• Performs other related duties as required and assigned.

Benefits

• Competitive compensation package
• 100% employer paid extended health and dental benefit plan
• Company paid RRSP contributions – no match required
• Annual bonus
• Four (4) Weeks’ Paid Vacation (Prorated in first year)
• Office closure between Christmas and the New Year
• Employee Assistance Program
• Free parking
• Company Social Committee and events
• Culture that values trust, open communication, safety, integrity, and accountability
• Opportunity to gain hands-on experience in a locally operated business with a global reach
• Climate controlled facility and a clean working shop, focused on safety
• Emphasis on employee training and professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees