Payroll Specialist

Montante Companies • Town of Tonawanda, NY

5d • Hybrid

About The Position

The Payroll Specialist plays a critical role in our organization, ensuring the delivery of accurate and compliant payroll each week. As a member of the Accounting team and working closely with the Human Resources team, this role is responsible for managing weekly payroll processes while ensuring compliance with federal, state, and prevailing wage requirements. The Payroll Specialist serves as the subject matter expert for payroll and payroll-related reporting that support data-driven decision making and operational integrity. By delivering consistent, accurate payroll and promptly resolving discrepancies, the Payroll Specialist directly supports employee satisfaction, audit readiness, and regulatory compliance. This role safeguards benefit and total compensation alignment, strengthens internal controls, and reinforces the organization’s reputation for reliability and integrity in payroll operations.

Requirements

• Bachelor’s degree in accounting, business administration, or a related discipline
• Three (3) or more years of experience in an accounting or payroll role with direct responsibility for payroll processing and reporting
• Experience with SaaS payroll software and expense management software
• Strong understanding of payroll regulations, wage and hour compliance, and internal controls

Nice To Haves

• Experience with Miter payroll software
• American Payroll Association (APA) certification
• Prevailing wage payroll experience

Responsibilities

• Manage full-cycle weekly payroll processing, ensuring accuracy and adherence to established deadlines
• Review weekly timesheets and coordinate with employees and approvers to ensure timely and accurate completion
• Maintain and update payroll data including deductions, reimbursements, raises, bonuses, per diem, and allowances
• Process payroll and investigate, resolve, and correct discrepancies or inaccuracies on a weekly basis
• Serve as a primary point of contact for employee and manager inquiries related to timekeeping, payroll, and prevailing wage requirements
• Maintain prevailing wage payroll processes, ensuring reporting and documentation comply with federal, state, client, and jobsite requirements
• Collaborate with internal and external auditors to meet project and compliance requirements, including reviewing audit reports and issuing corrections as needed
• Ensure payroll deductions, allowances, and reimbursements are accurate and aligned with employee elections and employer contributions
• Reconcile benefit and employee insurance billings
• Prepare labor reports, general ledger reports, and ad hoc payroll-related reporting as requested
• Manage expense reimbursement processes and ensure team members are proficient in the expense reimbursement software platform
• Support data generation and recordkeeping related to raises, bonuses, and total compensation

Benefits

• Medical insurance with employer contribution towards premium
• Employer paid life insurance
• Employer paid long term disability
• 401k Retirement plan with 4% employer match and immediate vesting
• Generous paid time off (starting at 15 days per calendar year)
• 8 paid holidays
• Financial insurance protection options which include short- and long-term disability, accidental death & dismemberment insurance, critical illness and accident insurance, legal and identity theft options, and pet insurance.
• Community and Employee engagement events and initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level