Payroll Specialist

Rehmann•Saginaw, MI

5d•Hybrid

About The Position

We are seeking a detail-oriented Payroll Specialist to join our team. This role is responsible for ensuring accurate and timely payroll processing across multiple states while maintaining compliance with all applicable regulations. The ideal candidate will have strong analytical skills, experience with payroll systems, and a commitment to accuracy and confidentiality.

Requirements

Strong understanding of federal, state, and local payroll laws and regulations, including multi-state payroll requirements
Proficiency in Microsoft Excel and Word for reporting and analysis
Ability to develop, improve, and maintain end-to-end payroll processing procedures to enhance accuracy, efficiency, and compliance
Familiarity with payroll tax services such as OSV or similar platforms
High level of accuracy, attention to detail, and organization
Ability to manage multiple priorities and meet deadlines
Strong communication skills with the ability to explain payroll information clearly
Ability to handle sensitive and confidential information with discretion
Demonstrates sound judgment, critical thinking, and professionalism
Works effectively both independently and as part of a team
2–4 years of payroll processing experience, preferably in a multi-state environment

Nice To Haves

Experience with Workday or similar payroll systems preferred
Associate’s Degree in Accounting, Finance, or related field preferred

Responsibilities

Process bi-weekly and monthly payroll accurately and on time using Workday
Ensure compliance with federal, state, and local payroll laws and regulations across multiple jurisdictions
Coordinate payroll tax filings and payments through OSV
Review and reconcile payroll data, including earnings, deductions, and benefit withholdings
Audit and verify timekeeping records for completeness and accuracy
Investigate and resolve payroll discrepancies in a timely manner
Maintain employee payroll records and ensure data integrity within Workday
Ensure retirement account contributions and loan repayments are processed, funded, and maintained accurately
Prepare and compile data for annual Workers’ Compensation and 401(k) audits
Monitor and process employee promotions, transfers, and terminations in a timely and accurate manner
Support year-end payroll processes, including W-2 preparation and distribution
Collaborate with HR, Finance, and Benefits teams to ensure accurate payroll processing
Respond to employee payroll-related inquiries professionally and promptly
Assist with audits and provide supporting documentation as needed