Payroll Specialist

Birmingham Green Health Center for Comm Cnts • Manassas, VA

21h

About The Position

The Payroll Specialist plays a critical role in ensuring accurate and timely processing of payroll for employees within Birmingham Green. This position is responsible for managing all aspects of payroll operations, including compliance with federal, state, and local tax regulations, as well as administering retirement benefits and other payroll-related programs. The Payroll Specialist collaborates closely with HR and finance teams to maintain payroll systems and generate detailed HRIS reports that support organizational decision-making. Accuracy, confidentiality, and adherence to deadlines are paramount to this role, as it directly impacts employee satisfaction and regulatory compliance. Ultimately, the Payroll Specialist ensures that all payroll activities are executed efficiently, supporting the financial and operational health of the organization.

The Payroll Specialist ensures accurate wage calculations, tax withholding, and company deductions. In this role, you will prepare statistical reports on employee pay, bonuses, vacation, sick leave, disability, workers' compensation leave, and taxes. You will oversee the distribution of paychecks or arrange direct deposit programs, ensuring payroll records are updated and reporting on any matters of interest. You will make day-to-day decisions within the department regarding payroll processes and maintain the HRIS systems. This role also provides clerical and administrative support to the department, performing duties in accordance with the policies and procedures established by Birmingham Green.

Requirements

• Bachelor’s degree with at least two years of experience in a human resources department is preferred; alternatively, an associate’s degree with three years of experience, preferably in a nursing home or other healthcare field.
• Minimum of 3-5 years of experience in processing payroll and benefits administration.
• Experience with payroll and benefits (HRIS) systems required; ADP and Onshift systems experience is a plus.
• Knowledge of IRS tax rules as they apply to payroll, W2s, deductions, etc.
• Familiarity with I-9 forms and requirements.
• Proficient in using computers, email, and MS Office (Excel, Word, PowerPoint, and Publisher). Experience with Access is a plus.
• Proven ability to multitask on various projects.
• Strong communication and writing skills.
• Strong negotiation and problem-solving skills.
• May assist department supervisors in developing long-range job projections.
• May assist the director with various projects as requested.
• Caring, compassionate, creative, and energetic personality; enjoyment of working with the senior population is essential.
• Ability to meet tight deadlines and flexibility to accommodate changing workflows and demands.

Nice To Haves

• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience with advanced payroll systems used in healthcare organizations.
• Familiarity with state-specific tax laws across multiple jurisdictions.
• Experience working in a unionized environment or with collective bargaining agreements.
• Strong analytical skills with experience in payroll data analysis and reporting.

Responsibilities

• Prepare and process a variety of human resources and payroll actions containing confidential and sensitive information.
• Calculate miscellaneous wages and deductions and enter payroll data in the payroll system.
• Maintain payroll and HR systems by verifying the accuracy of data entered by managers and reviewing various reports.
• Monitor and input attendance and timecard records as needed; follow up for supporting documents and communicate the need for disciplinary action to the supervisor.
• Prepare, review, and distribute various payroll source documents, reports, and payroll data requests as requested by department heads.
• Research payroll discrepancies and initiate payroll corrections via manual checks.
• Verify and process all requests for PTO payouts.
• Update employee changes in payroll systems (e.g., new hires, terminations, pay changes, address changes) and maintain appropriate documentation.
• Provide administrative support such as filing, updating documents, copying files, and preparing and distributing employee communications.
• Maintain payroll process documentation.
• Ensure compliance of I-9 documentation and maintain I-9 files.
• Acts as a backup for processing the Virginia Retirement System (VRS) for the organization.
• Conduct new employee orientation.

Benefits

• Medical, dental, vision, long-term disability, life insurance, legal guard plan and pet insurance
• 23 days paid time off (employees can accrue up to 240 hours of paid time off)
• 10 Paid Holidays
• Retirement plans through the Virginia Retirement System (VRS) – www.varetire.org
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Employee Discounts - LifeMart
• Employee Discounts – Cafeteria

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees