Payroll Specialist

The Remas Company•Smithville, TN

1d•Onsite

About The Position

The Payroll Specialist is responsible for accurately and efficiently processing employee payroll in compliance with federal, state, and local regulations. This role manages payroll data, calculates wages, deductions, and taxes, and ensures timely payment and reporting of payroll withholdings and benefits. The Payroll Specialist also serves as a key point of contact for employee payroll inquiries and collaborates with HR and Finance to support audits, reporting, and process improvements.

Requirements

Minimum of 3+ years of experience in payroll administration
Experience with ADP Workforce Now and ADP Workforce Manager (formerly Essential Time)
Strong proficiency in Microsoft Office products, especially Excel
Strong communication, administrative, and organizational skills
Ability to manage multiple projects and priorities simultaneously
Excellent attention to detail and strong problem-solving skills
Ability to draft and edit professional written materials and correspondence
Knowledge of current payroll regulations and system updates
Ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

Bachelor's degree in human resources, Accounting, Business, or a related field

Responsibilities

Administer and process weekly and semi-monthly payrolls, ensuring accuracy, timeliness, and compliance with applicable laws and company policies
Provide weekly payroll journal entry data to the Accounting Department
Submit 401(k) contribution files on a weekly basis
Process and maintain wage garnishments within the HRIS system
Maintain and update payroll records in the HRIS system to ensure accuracy and completeness
Prepare and submit payroll-related reports (monthly, quarterly, and year-end)
Monitor and reconcile vacation, sick, and earned time balances; calculate monthly accruals
Maintain accurate and confidential payroll records in accordance with company policies
Monitor and maintain timekeeping systems for accurate recordkeeping
Oversee weekly health insurance invoices, deductions, and benefit contributions
Process employee expenses and reimbursements weekly in the payroll system
Collaborate with HR on sensitive payroll matters including garnishments, terminations, and benefit adjustments
Assist with internal and external audits by providing supporting documentation as needed
Respond to employee inquiries related to payroll, benefits, and deductions in a timely and accurate manner
Assist in the development and implementation of payroll policies, procedures, and systems to improve efficiency and compliance
Support year-end reporting, including W-2 and 1099 preparation and submission