Payroll Specialist

Tri-Cities Chaplaincy•Richland, WA

5h•$21 - $27•Onsite

About The Position

The Payroll Specialist will be responsible for the comprehensive administration of the agency’s bi-weekly payroll. This includes employee setup/termination/maintenance, setup of benefits in the system and making annual updates, providing reporting on voluntary deductions, training and answering staff questions, creating system reports, researching questions, and ensuring that the bi-weekly payroll is correct and accurate. Reconciles invoices for employee benefits to deductions and provide to Accounts Payable. Ensure that quarterly filings and annual W2 statements are completed on time and accurate. Administer agencies 401K plan through working with employees and third parties to set up accounts and deductions, and outside parties for reporting, payment, and audits. Other duties include creating the daily deposit, posting entries into the general ledger, and supporting other accounting functions for the agency.

Requirements

Certification or Associate Degree in Finance or Accounting or a closely related field. Equivalent education and experience will be considered.
Proficient in Microsoft Excel and Word.
Excellent attention to detail and strong customer service skills.
Good research and analysis abilities.
Ability to report to the assigned work location(s) as scheduled and maintain consistent, reliable attendance.
Demonstrate support and adherence to the agency’s Mission, Vision, and Values.
Participate in education and outreach activities to promote agency programs, including hospice care, advanced planning, and bereavement services.
Maintain knowledge of and comply with agency policies, procedures, and practices.
Protect patient and agency information per HIPAA guidelines. Only access information on a need-to-know basis.
Maintain reliable personal transportation.
Maintain a valid driver’s license and vehicle insurance per state requirements.
Satisfy state and agency health requirements by providing proof of immunization, declinations, or approved accommodations as applicable.
Pass criminal background and drug screenings.
Complete agency and departmental orientation and required training programs.
Complete ongoing education, policy reviews, and training by designated deadlines.
Maintain current licensure(s) and certifications(s) required for the role.
Read, write, speak, and understand English fluently.
Be available to work as assigned or scheduled.

Nice To Haves

Bachelor’s degree in finance or accounting.
Experience with ADP, KRONOS, Paylocity payroll systems.
Knowledge of payroll, garnishments, and benefits distributions.

Responsibilities

Administer the agency’s bi-weekly payroll.
Manage employee setup, termination, and maintenance.
Set up benefits in the system and make annual updates.
Provide reporting on voluntary deductions.
Train and answer staff questions regarding payroll.
Create system reports and research payroll-related questions.
Ensure bi-weekly payroll is correct and accurate.
Reconcile invoices for employee benefits to deductions and provide to Accounts Payable.
Ensure quarterly filings and annual W2 statements are completed on time and accurately.
Administer the agency's 401K plan, including setting up accounts and deductions, and coordinating with third parties for reporting, payment, and audits.
Create the daily deposit.
Post entries into the general ledger.
Support other accounting functions for the agency.

Benefits

Vacation: Accrued each pay period based on your hours worked.
Sick Leave: Accrued in accordance with Washington State Sick Leave Law.
Wellness Days: After completion of the 90-day introductory period, employees may convert up to two (2) accrued sick days annually into wellness days.
Paid Holidays: Ten (10) paid agency observed holidays per year, available upon hire.
Bereavement Leave: Three (3) days for the loss of an immediate family member. Two (2) days for the loss of a household pet or service animal.
Community Volunteer Day (Yay Day): One (1) paid day annually for volunteer service, granted each January.
Health Insurance Benefits (Effective the first of the month following date of hire): Medical, Dental, and Vision Insurance.
Employer Paid-Benefits: Basic Life and Accidental Death and Dismemberment (AD&D) Insurance (1x annual salary), Long Term Disability, Short Term Disability.
Voluntary Benefits: Supplemental Life Insurance, AD&D (Additional coverage), and Pet Insurance.
Voluntary Financial Protection Benefits: Hospital Indemnity, Critical Illness, and Accident Insurance.
Air Ambulance: Discounted rate for Life Flight.
Retirement 401(K) Plan: Employees may contribute upon hire; employer matching of up to 5% begins the following January or June depending on Hire date after 1 year of employment.
Mileage Reimbursement: $0.72 per mile, for eligible positions. (Subject to change based on IRS rates)
Premium Pay: Bilingual (Spanish) pay premium (subject to proficiency verification through ALTA language services)
Certifications: Certification-based premium pay, as applicable and approved.
Tuition Assistance: Up to $5,250 annually after one (1) year of employment.
Professional Development: Access to continuing education through platforms such as Relias Learning and CAPC.